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129 <br /> -- u■ <br /> 2021 GENERAL RECORDS SCHEDULE: LOCAL GOVERNMENT AGENCIES ■ NC DEPARTMENT OF <br /> ■iwii NATURAL AND CULTURAL RESOURCES <br /> STANDARD 1:ADMINISTRATION AND MANAGEMENT RECORDS <br /> ITEM# <br /> RECORDS SERIES TITLE DISPOSITION INSTRUCTIONS CITATION <br /> 1.23 GRANT PROPOSALS a) Transfer records concerning approved grants to Grants <br /> Proposals submitted for grants,including applications, (below). <br /> correspondence(including e-mail),and other related b) Destroy in office rejected or withdrawn grant proposals <br /> records. when reference value ends.:E <br /> D <br /> 0- <br /> Agency Policy: Destroy in office after 3 <br /> 1.24 @ Retention: � <br /> GRANTS a) Destroy records supporting the expenditure of fe al F <br /> funds passed through NC DHHS on a fiscal year basis when 09 NCAC 03M .0703 <br /> Records concerning approved federal,state,and v <br /> the DHHS Office of the Controller provides written 2 CFR 200.333 <br /> private grants. File includes applications, reports, p <br /> records of equipment purchased with grant funds,and guidance that records are released from all audits and :3 <br /> all relevant programmatic records.Also includes any <br /> other official actions. <br /> Q <br /> required certifications and disclosures,documentation b) Destroy in office records of state and private grants 5 years <br /> about grants issued by the agency,and research after final financial report is filed.* v <br /> records generated as part of a grant project. <br /> c) Destroy in office records of grants funded by local <br /> appropriations and other federal grants 3 years after final CD <br /> SEE ALSO:Grants: Financial(STANDARD 2:BUDGET, financial report is filed. m <br /> FISCAL,AND PAYROLL RECORDS). <br /> d) Destroy in office records not relating to a specific grant ., <br /> after 1 year. <br /> Retention Note:According to 2 CFR 200.333(c),records for real <br /> property and equipment acquired with Federal funds must be <br /> retained for 3 years after disposition of the <br /> property/equipment. <br /> * No destruction of records may take place if audits or litigation are pending or reasonably anticipated. See AUDITS, LITIGATION, AND OTHER OFFICIAL <br /> ACTION,page A-5. <br /> The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Natural and Cultural <br /> Resources has scheduled with the disposition instruction "destroy when reference value ends." Please use the space provided. <br /> @ In some cases, more specific record retention and disposition requirements can be found in the relevant program schedule. See the appendix for pointers to <br /> such records series. <br /> 8 <br />