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121 <br /> LEGEND FOR RECORDS SCHEDULE <br /> This records retention and disposition schedule applies to records in all media, unless otherwise <br /> specified. <br /> (n —symbol designating that one or more records in this series may be confidential or may include <br /> t confidential information. <br /> Item#—an identifying number assigned to each records series for ease of reference. <br /> Series—"a group of similar records that are . . . related as the result of being created, received, or used <br /> in the same activity." (From Society of American Archivists, Dictionary of Archives Terminology). <br /> Series in this schedule are based on common functions in government offices. <br /> Records Series Title—a short identification of the records in a series, based on their common function. <br /> Series Description—a longer description of the records in a series,often including the types of records <br /> that can frequently be found in that series. This information is included underneath the Records <br /> Series Title. <br /> Disposition Instructions—instructions dictating the length of time a series must be retained and how <br /> the office should dispose of those records after that time. <br /> Citation—a listing of references to statutes, laws, and codes related to the records series. Citations can <br /> include: <br /> • Authority: governing the creation of records <br /> • Confidentiality: limiting access to public records <br /> • Retention: setting a retention period <br /> Throughout this schedule, items that cross-reference other items within this schedule are indicated with <br /> a SEE ALSO reference. If you hover your cursor over one of these items,you will see the hand tool that <br /> will enable you to click on the item to follow the link to that location. <br /> AUDITS:PERFORMANCE <br /> Records concerning internal and external audits <br /> conductedto assessthe function of government <br /> programs. Includes reports,working papers, <br /> corrective measures,and other related records. <br /> SEE ALSO:Audits:Financial(STANDARD 2:BUDGET, <br /> FISCAL,AND PAYROLL RECORDS). <br /> Sample records series title and description with <br /> cross-reference included <br /> No destruction of records may take place if litigation or audits are pending or reasonably anticipated. <br /> See also AUDITS,LITIGATION,AND OTHER OFFICIAL ACTION,page A-5. <br /> vii <br />