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115 <br /> 2021 General Records Schedule: <br /> Local Government Agencies <br /> The records retention and disposition schedules and retention periods governing the records series listed herein <br /> are hereby approved. This approval extends to and includes the following standards in the 2021 General Records <br /> Schedule:Local Government Agencies: <br /> 1. Administration and Management Records <br /> 2. Budget, Fiscal,and Payroll Records <br /> 3. Geographic Information System Records <br /> 4. Human Resources Records <br /> 5. Information Technology Records <br /> 6. Legal Records <br /> 7. Public Relations Records <br /> 8. Risk Management Records <br /> 9. Workforce Development Records <br /> In accordance with the provisions of Chapters 121 and 132 of the General Statutes of North Carolina, it is agreed <br /> that the records do not and will not have further use or value for official business, research, or reference purposes <br /> after the respective retention periods specified herein and are authorized to be destroyed or otherwise disposed <br /> of by the agency or official having custody of them without further reference to or approval of either party to this <br /> agreement. <br /> Destructions <br /> G.S. § 121-5 authorizes the Department of Natural and Cultural Resources to regulate the destruction of public <br /> records. Furthermore,the local government agency agrees to comply with 07 NCAC 04M .0510 when deciding on a <br /> method of destruction. The North Carolina Administrative Code states: <br /> "(a) Paper records which have met their required retention requirements and are not subject to legal or other <br /> audit holds should be destroyed in one of the following ways: <br /> 1. burned, unless prohibited by local ordinance; <br /> 2. shredded,or torn up so as to destroy the record content of the documents or <br /> material concerned; <br /> 3. placed in acid vats so as to reduce the paper to pulp and to terminate the existence of the <br /> documents or materials concerned;or <br /> 4. sold as waste paper, provided that the purchaser agrees in writing that the documents or <br /> materials concerned will not be resold without pulverizing or shredding the documents so that <br /> the information contained within cannot be practicably read or reconstructed. <br /> (b)When used in an approved records retention and disposition schedule,the provision that electronic records are <br /> to be destroyed means that the data and metadata are to be overwritten, deleted, and unlinked so the data and <br /> metadata may not be practicably reconstructed. <br /> (c) When used in an approved records retention and disposition schedule, the provision that confidential records <br /> of any format are to be destroyed means the data, metadata, and physical media are to be destroyed in such a <br /> manner that the information cannot be read or reconstructed under any means." <br /> All local government agencies should maintain logs of their destructions either in the minutes of their governing <br /> board or in their Records Management file. Confidential records will be destroyed in such a manner that the <br /> records cannot be practicably read or reconstructed. <br /> Public records,including electronic records,not listed in this schedule are not authorized to be destroyed. <br />