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NCDHHS COI1015 (Rev. 4/11)
<br />Conflict of Interest Policy Example
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<br />The Board of Directors/Trustees or other governing persons, officers, employees or agents are to avoid
<br />any conflict of interest, even the appearance of a conflict of interest. The Organization‘s Board of
<br />Directors/Trustees or other governing body, officers, staff and agents are obligated to always act in the best
<br />interest of the organization. This obligation requires that any Board member or other governing person,
<br />officer, employee or agent, in the performance of Organization duties, seek only the furtherance of the
<br />Organization mission. At all times, Board members or other governing persons, officers, employees or
<br />agents, are prohibited from using their job title, the Organization's name or property, for private profit or
<br />benefit.
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<br />A. The Board members or other governing persons, officers, employees, or agents of the Organization
<br />should neither solicit nor accept gratuities, favors, or anything of monetary value from current or potential
<br />contractors/vendors, persons receiving benefits from the Organization or persons who may benefit from the
<br />actions of any Board member or other governing person, officer, employee or agent. This is not intended
<br />to preclude bona-fide Organization fund raising-activities.
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<br />B. A Board or other governing body member may, with the approval of Board or other governing body,
<br />receive honoraria for lectures and other such activities while not acting in any official capacity for the
<br />Organization. Officers may, with the approval of the Board or other governing body, receive honoraria for
<br />lectures and other such activities while on personal days, compensatory time, annual leave, or leave without
<br />pay. Employees may, with the prior written approval of their supervisor, receive honoraria for lectures and
<br />other such activities while on personal days, compensatory time, annual leave, or leave without pay. If a
<br />Board or other governing body member, officer, employee or agent is acting in any official capacity,
<br />honoraria received in connection with activities relating to the Organization are to be paid to the
<br />Organization.
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<br />C. No Board member or other governing person, officer, employee, or agent of the Organization shall
<br />participate in the selection, award, or administration of a purchase or contract with a vendor where, to his
<br />knowledge, any of the following has a financial interest in that purchase or contract:
<br />1. The Board member or other governing person, officer, employee, or agent;
<br />2. Any member of their family by whole or half blood, step or personal relationship or relative-in-law;
<br />3. An organization in which any of the above is an officer, director, or employee;
<br />4. A person or organization with whom any of the above individuals is negotiating or has any
<br />arrangement concerning prospective employment or contracts.
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<br />D. Duty to Disclosure -- Any conflict of interest, potential conflict of interest, or the appearance of a conflict
<br />of interest is to be reported to the Board or other governing body or one’s supervisor immediately.
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<br />E. Board Action -- When a conflict of interest is relevant to a matter requiring action by the Board of
<br />Directors/Trustees or other governing body, the Board member or other governing person, officer,
<br />employee, or agent (person(s)) must disclose the existence of the conflict of interest and be given the
<br />opportunity to disclose all material facts to the Board and members of committees with governing board
<br />delegated powers considering the possible conflict of interest. After disclosure of all material facts, and after
<br />any discussion with the person, he/she shall leave the governing board or committee meeting while the
<br />determination of a conflict of interest is discussed and voted upon. The remaining board or committee
<br />members shall decide if a conflict of interest exists.
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<br />In addition, the person(s) shall not participate in the final deliberation or decision regarding the matter
<br />under consideration and shall leave the meeting during the discussion of and vote of the Board of
<br />Directors/Trustees or other governing body.
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<br />F. Violations of the Conflicts of Interest Policy -- If the Board of Directors/Trustees or other governing
<br />body has reasonable cause to believe a member, officer, employee or agent has failed to disclose actual
<br />or possible conflicts of interest, it shall inform the person of the basis for such belief and afford the person
<br />an opportunity to explain the alleged failure to disclose. If, after hearing the person's response and after
<br />making further investigation as warranted by the circumstances, the Board of Directors/Trustees or other
<br />governing body determines the member, officer, employee or agent has failed to disclose an actual or
<br />possible conflict of interest, it shall take appropriate disciplinary and corrective action.
<br />Docusign Envelope ID: BD30E40D-31E5-4EAD-B8AC-260FE4A9ABCC
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