12_4_24 Planning Board Minutes - Laserfiche WebLink

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Approved 2.5.25 community thinking about and talking about since the previous plan was adopted. Phase 3 was 110 somewhat concurrent to that. We were looking at existing conditions, so it was called evaluate 111 planning influences and the culmination of that was the fact book, which is on the project website 112 as well. That's more of a technical existing conditions analysis that helps us in our work of 113 developing the plan. We're solidly in Phase 4 now, which is probably the longest phase of 114 developing the plan. So, we're taking all of the technical information that we've learned so far, all 115 the people that we talked to, what we heard in the first round of engagement that helped us launch 116 for the second round that we held this fall. So, that was called testing the conservation and 117 growth framework. Some of you were at those meetings where we presented land-use 118 alternatives to the public and got their feedback and got their thoughts on the different ways that 119 we can go with this policy directions from what we were testing with those land-use alternatives. 120 We also presented the draft vision themes and goals to see what the public thought about that. 121 Those are kind of the first two steps in the plan policy framework. The next phase of the project, 122 we're still in Phase 4, developing the plan. Once we get to the point where we have a draft to 123 present to you all and the commissioners next spring, then we'll have a third community 124 engagement window that's listed there at the bottom in green. That's when we're unveiling the 125 draft plan to the public. So, we're taking the draft plan out and saying did we hear you right? 126 What else do you want to see differently? What are your priorities that are coming out of this 127 plan? Then we'll going into Phase 5 which is the adoption process for the plan. Our status report 128 is that the work that's been completed is the development of the land-use recommendations report 129 in Phase 4. That's essentially the technical report that explains the methodology and the 130 outcomes of the land-use alternatives. That's on the project website if you all would like to take a 131 look at that, and then as I mentioned, going through launching and reporting from Community 132 Engagement Window No. 2. So, we're almost done with the summary document that will be on 133 the project website about Community Engagement Window No. 2. That's why it's underway and 134 then our teams are currently working through developing the draft plan which involves the overall 135 policy framework, the vision themes and goals as I mentioned and then we'll start getting into the 136 actual policy guidance or the meat of the plan, which is in the policies and actions. So, taking you 137 through what we did during Community Engagement Window No. 2, the activities. That was held 138 this fall, and as I mentioned we were asking the community members to review the modeled land-139 use alternatives, keeping in mind that this is not the future land-use map. We were asking key 140 policy questions about potential policy guidance for the future and using these land-use 141 alternatives as a tool for talking about those options and tradeoffs. Staff tabled at three different 142 events in August and September to prime the public for when we were launching these events 143 and spreading the word. During September and October, there were five in-person meetings held 144 and then, at the same time, online activities were available from late September through early 145 November. Those that could not attend a meeting in person were able to take the surveys online 146 at their convenience. So, in order to spread the word, there was online outreach, social media, 147 newsletters and bilingual fliers from your staff at Orange County. There were also direct mailings 148 to over 1,000 properties to let people know about the Gravelly Hill meeting that was nearby to 149 them and then, as I mentioned, the online surveys were also available. 305 people completed 150 those. When we set out to do community engagement, we set three different objectives or 151 measures so when that engagement is complete, we can look back and say did we get close to 152 meeting our goal and how can we improve for the next time around? We're measuring that based 153 on engagement satisfaction, shooting for representative engagement of the community and 154 looking to increase engagement from a previous planning effort in Orange County. When we're 155 talking about representation of engagement, we're trying to compare who we heard from in the 156 community versus how that compares with census data for what we know about the community. 157 I'll start with the caveat that when people completed the surveys online or participated at in-person 158 meetings, they had a voluntary self-reported exit questionnaire that they were able to complete. 159 So, we don't have data from every single person because they were voluntary to complete but we 160 got it from quite a few people so the great thing about this time around is that our demographics 161 from who participated in this round was much more closely aligned with census data compared to 162 our first time around. Our first time around, we were looking to increase representation for black 163 and African American and Hispanic-Latino. And that was race and here's a Hispanic-Latino chart. 164