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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: June 27, 2002 <br /> Action Agenda <br /> Item No. �L <br /> SUBJECT: RFP Award: Surveying at Landfill <br /> DEPARTMENT: Purchasing and Central PUBLIC HEARING: (YIN) No <br /> Services and the Department <br /> of Solid Waste Management <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Pam Jones (919)245-2652 <br /> Gayle Wilson (919) 968-2885 <br /> List of Respondents TELEPHONE NUMBERS: <br /> Proposal from Freehold Land Surveys Hillsborough 732-8181 <br /> Chapel Hill 968-4501 <br /> Durham 688-7331 <br /> Mebane 336-227-2031 <br /> PURPOSE: To consider awarding an RFP for miscellaneous survey work as required for Solid <br /> Waste Management operations to Freehold Land Surveys for the period July 1, 2002 through <br /> June 30, 2005. <br /> BACKGROUND: Pursuant to State bidding laws, proposals were requested for surveying <br /> services at the Orange County Landfill and also at other remote locations in the County. <br /> Surveying at remote locations maybe for solid waste recycling facilities or other facilities as <br /> required for the Solid Waste Management Department to accomplish its mission. A three-year <br /> term of agreement is proposed. It is anticipated that 80 to 100 hours of surveying services will <br /> be required annually and that about 75 percent of the time will be fieldwork. <br /> Four proposals were received (see attached list for respondents) on June 12, 2002 and were <br /> evaluated based on the following major areas: <br /> • Capability of the firm to provide the services anticipated in a timely manner; <br /> • Professional qualifications of the staff; <br /> • Methods proposed for completion of the work; <br /> • Track record of doing work similar to that which would be required at the landfill. <br /> As the Board is aware, State bidding laws require that surveying services be retained based on <br /> qualifications of the firm rather than cost of service. Since contract cost is negotiated only with <br /> the recommended firm, a list of respondents rather than a bid tabulation is being included with <br /> this abstract. <br /> All firms are generally capable of completing the stated scope of work. Landfill staff has <br /> previously worked with Freehold Land Surveys during the preparation of plans and <br /> specifications for recycling facilities located at the landfill. Freehold was also retained by the <br /> design engineer to prepare a topographic plan of existing conditions at the landfill. The <br />