2025-393-E-Emergency Svc-IEM-Comprehensive Emergency Operations Plan Contract

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Docusign Envelope ID: B576D624-E16E-4D9F-BC67-5703DE54A6F8 COMPREHENSIVE EMERGENCY OPERATIONS PLAN UPDATE • FEMA Comprehensive Preparedness Guide (CPG ) 101, Version 3 • The Stafford Act, as amended, and related authorities • Title 44— Emergency Management and Assistance of the Code of Federal Regulations (44 CFR) • National Response Framework (NRF) • Emergency Management Accreditation Program (EMAP) standards • National Incident Management System (NIMS) • All appropriate legislation and government codes impacting emergency preparedness in Orange County IEM will update emergency plans forthe Towns of Chapel Hill,Carrboro,and Hillsborough and reviewthose of UNC Hospitals and UNC-Chapel Hill that exist within the county's jurisdictional boundaries to ensure Orange County's EOP alignswith and does not conflict with these plans orthe State's Emergency Operations Plan.IEM will also review the threats, hazards, and risks identified in the existing EOP and other assessments and reports. 3.0 TASK 3: STAKEHOLDER MEETINGS AND COUNTY PLAN DEVELOPMENT One of the fundamental tenets of CPG 101 is the whole community approach to planning.This approach says that planning should include a variety of stakeholders and should not occur in a vacuum.IEM will develop a coordinated, integrated effort to ensure that the right people are involved in the proper planning processes and that plans do not conflict with or contradict each other. IEM will use a holistic planning approach to efficiently use the time of county staff and stakeholders during our planning and data collection activities. 3.C.1 COUNTY STAKEHOLDER PLANNING WORKSHOPS It will be essential to include both internal and external stakeholders. IEM proposes developing a Core Planning Team of internal stakeholders in the county,whose input will be needed throughout the planning process,then adding external stakeholders at critical points in the process. IEM will work with the countyto ensure stakeholders are engaged in the plan development, including integration of mutual aid partners,the private sector,neighboring cities and counties, and other agencies. Our team understands the importance of making emergency plans operational, actionable, and user-friendly.We will ensure the updated EOP offers the flexibility and resources the county needs to respond to and recover from all hazards.These planning workshops will be held at mutually agreeable times, grouping topics and questions by function or departmental engagement. 3.C.2 DRAFT UPDATED COUNTY PLAN IEM will meet with the Core Planning Team to review the findings of stakeholder meetings and update planning goals based on conclusions if necessary.IEM will begin drafting the updated county plan based on the information gathered from stakeholders. IEM SMEs will note specific questions and options for response to alternative courses of action in each document.These concepts of solutions and alternatives will serve as the basis for the plan revision workshops. 3.C.3 DRAFT COUNTY ANNEXES HAZARD-SPECIFIC ANNEXES IEM will develop hazard-specific annexes for Orange County as part of the comprehensive EOP update processes. IEM will ensure these hazard-specific annexes align with the Basic Plan's structure, including a standardized structure, roles, responsibilities, functions, and activities.To accomplish this, IEM will take the information learned from the initial document review,stakeholder meetings,previous EOP,and Basic Plan development to identify areas 5 ©IEM, I SAFE.SECURE. RESILIENT. RFP#367-005435 I OCTOBER 23,2024