Orange County NC Website
Browse       Search
Docusign Envelope ID: DBF43195-4FD9-4FF8-BB08-1150FF4062D3 <br /> • / SOUND W Box 2005 <br /> Wake Forest, NC 27588 <br /> A D V I C E Greenville ( 4 11 <br /> Raleigh (919) 439-629-6296 <br /> AV DESIGN & INTEGRATION F (252) 355-1113 <br /> contact@saenc.com <br /> rr a n s I a t i n g Te_a� www.saenc.com <br /> Orange County Planning Dept Board Meetings support at Whitted <br /> Orange County Planning Dept <br /> 131 W Margaret Lane <br /> Hillsborough, NC 27278 <br /> Attn: Cy Stober <br /> May 22,2025 <br /> This meeting support agreement is made between Sound Advice of Eastern North Carolina(SAENC) and Orange <br /> County Planning Department(OCPD).The effective date of this contract is July 1,2025 thru June 30,2026. <br /> Sound Advice(SAENC) offers the following services: <br /> 1. Provide a SAENC representative for each of the regularly scheduled OC Planning Board&Board of Adjustment <br /> meetings for FY26.There is a planned total of twelve (12) regularly scheduled meetings.We understand there could <br /> be additional meetings added with a two week notice throughout the fiscal year. <br /> 2. The SAENC representative will be there in advance of the meeting start time, at least two (2) hours prior, for the <br /> following; <br /> a. Setup&test the Dias,Staff,and Podium mics. <br /> b. Setup & test the podiums & AV systems including wireless internet, content delivery system, and limit <br /> timer. <br /> C. The rooms AV Systems will be utilized as designed for the Orange County standard BOC meetings with 7 <br /> mics at the dais,one mic at the clerks desk,two mics at the attorney&managers desk,one mic at the pre- <br /> sentation podium. <br /> d. Ensure the OCPD representative that is recording the meeting has a good clean audio feed. <br /> e. It is our understanding these meetings do not include a HYBRID component (zoom, teams Webex, <br /> etc....) and that they will not be video or audio broadcasted via cable or streaming services. <br /> 3. The SAENC representative will do their best to address any technical, logistical, or operational needs and ensure <br /> that all systems are working properly prior to the meeting beginning. The SAENC technician will stay for approxi- <br /> mately 30 minutes after the meeting begins to ensure the AV systems are running smoothly. <br />