2025-378-E-IT Dept-RecTrac-Remove CYMS module

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Docusign Envelope ID:C101DF94-8EEA-4210-A163-1FB71C9DF46C ORANGE COUNTY—INTERNAL USE ONLY Finance Information Vendor Name: RecTrac,LLC d/b/a Vermont Systems Vendor Contact Person: Patrick Hayden Phone: 802-879-6993 Address: 12 Market Place City Essex Junction State:VT Zip: 05452 Department:IT Amount: $36,695.34 Purpose:Remove CYMS module Budget Code(s): $33,095.34 from 10315020-625010 and$3,600 from 10230020-682002(over 3 years)_ Vendor#54244 Vendor Status with NCSOS: Current-Active Vendor is a BOCC consultant: ❑Yes ®No Contract Details Contract Type: ❑New ®Amendment(Original Contract: 24 May 2024)(Most Recent Amendment ) Effective Date 18 June 2025 End Date 30 June 2027 Notice Date (Notice Purpose ) Award ❑ Approved by Board(Agenda Date: ❑Made or Administered by Signature Authority - ❑ BOCC Express Delegation(Agenda Date: - Policy 9.4: ❑Under$5,000; ® Service Under$90,000; ❑ Construction Under$250,000 - ❑ Budget Policy Section XV(Capital Improvement Project: Bidding ❑ Informal Bidding($30k-$90k); ❑Formal RFP($90k+); ❑ Other(<$30k); ❑ Exception(#-----) Department Affirmation ® This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. ❑ This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed.Description of the nature of the pmer#mmy:condition that was addressed: Department Director's Signature w,yf rc,�ji�.eUS g Date: 6/21/2025 Information Technologies This agreement has been reviewed and is approv g-�'_V`r`e;lted dgformation technology content and specifications: Office of the Chief Information Officer PoVot s Date:6/21/202 5 ❑Inapplicable because no hardware/software purcor services Risk Management This agreement is approved for sufficiency of ins7 f.Anoards,specifications,and requirements: Office of the Risk Management OfficerSSa fit f�,�t,V Date: 6/23/2025 Financial Services This instrument has been pre-audited in the man �g,,g day the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer � 'v5 "' ar 00. Date: 6/25/2025 7D4E5181ACC1409... Legal Services This agreement is approved as to legal f hRad!iwf4biency: Office of the County Attorney sz� Date:6/25/2025 Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board Date: Revised 01/24