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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: January 21, 2003 <br />Action Agenda <br />Item No. S- <br />SUBJECT: FEMA Designation of Applicant's Agent and Disaster Relief Agreement <br />DEPARTMENT: Finance PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Resolution <br />Disaster Relief Agreement <br />INFORMATION CONTACT: <br />Ken Chavious, ext. 2453 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider adoption of resolution and approval of an agreement required by the <br />Federal Emergency Management Agency (FEMA) and the State of North Carolina for the <br />processing of reimbursements to the County for expenses associated with the recent December <br />2002 ice storm. <br />BACKGROUND: County staff attended a meeting recently with State and FEMA officials <br />related to obtaining reimbursements for expenditures related to the recent ice storm. Similar to <br />the previous experiences with Hurricanes Fran and Floyd, and the 2000 snowstorm, the County <br />qualifies to receive disaster relief funds from FEMA and the State. In order to receive <br />reimbursements, the County is required to designate an agent to act on its behalf in matters <br />related to expenditure and receipt of the disaster relief funds. In addition, the County is <br />required to execute a State Disaster Assistance Agreement. Both the resolution and the <br />agreement are standard documents provided by FEMA and the State. The Finance Director <br />acted on behalf of the County for these purposes during the previous disasters and all eligible <br />expenditures were reimbursed. <br />FINANCIAL IMPACT: The final total expenses are not yet available, but it is estimated that the <br />County expended in the neighborhood of $300,000. FEMA and the State will reimburse all <br />expenses. <br />RECOMMENDATION(S): The Manager recommends that the Board adopt the resolution <br />authorizing the Finance Director to act as the County's agent, approve the agreement, and <br />authorize the Chair and the Clerk to execute the documents.