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OUTBOARD ORIENTATION <br /> June 5, 2025 <br /> a) Simultaneous communication is any communication by conference telephone, <br /> conference video, or other electronic means. <br /> 3) Advisory Boards shall coordinate with the Clerk to the Board of Commissioners to notify <br /> the public of the means by which the public may access the remote meetings. <br /> 4) If at any time during a remote meeting the number of members needed for a quorum is <br /> disrupted by a loss of simultaneous communication, the meeting will not continue until <br /> simultaneous communication is restored and if simultaneous communication cannot be <br /> restored, the meeting will be adjourned without further action. <br /> E) Notice of Meetings Generally <br /> 1) Notice of advisory board meetings, including public hearings and appeals if applicable, <br /> and agendas shall be made available to all members and interested parties, and to any <br /> person who requests such notice, at least seven (7) days in advance of the meeting by <br /> e-mail and by posting on the Orange County government website. <br /> 2) All applicable notice requirements established by North Carolina law shall be followed. <br /> 3) Prior to January 5th of each calendar year advisory boards shall submit their meeting <br /> schedules to the Clerk to the Board of Commissioners for posting to a readily accessible <br /> location. <br /> F) Agendas <br /> 1) Board members and/or staff members shall submit agenda items to the Chair and staff <br /> for consideration at least fifteen (15) days prior to a scheduled meeting. <br /> 2) The agenda must provide a description of each item of business to be transacted or <br /> discussed so that interested members of the public will be capable of understanding the <br /> nature of each agenda item. <br /> 3) As a general rule, only those items appearing on the agenda will be discussed or voted <br /> on. However, if an item is raised by a member of the public, the advisory board may <br /> accept public comment and discuss the item so long as no action is taken until a <br /> subsequent meeting. <br /> 4) With the Chair's agreement, the designated staff will develop and distribute to each <br /> member an agenda listing the matters to be considered at upcoming advisory board <br /> meetings. Also, so far as practicable, copies of all written reports that are to be presented <br /> to the advisory board for members' review will be included in this package at least ten <br /> (10) days before the meeting. <br /> 15 <br />