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Agenda 06-17-2025; 8-e - Approval of the Visitors Bureau’s FY 2025-26 Marketing Agreement with Clean, Inc.
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Agenda 06-17-2025; 8-e - Approval of the Visitors Bureau’s FY 2025-26 Marketing Agreement with Clean, Inc.
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6/12/2025 10:23:42 AM
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BOCC
Date
6/17/2025
Meeting Type
Business
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Agenda
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8-e
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Agenda for June 17, 2025 BOCC Meeting
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work to creative deliverables against the full media plan. <br /> • Ensure work is shared with the Client and delivered on time. 14 <br /> • Build to specifications and guidelines listed within the approved media plan for each <br /> partner/vendor. <br /> • Examine/check all files for quality control and assurance; prepare all final files for external use. <br /> Along with media team, monitor traffic of all creative final files once approved by the Client <br /> through account team,and send to media vendors. <br /> Standards of Quality <br /> The Client agrees to work with the Agency toward a common goal of creative professional advertising projects <br /> that maintain a high level of quality.To ensure this,the Client agrees that the Agency will handle the planning <br /> and creative work on all advertising projects,as well as coordination and follow-through.This includes media <br /> placement,outside vendor purchase,and billing. <br /> Approval and Estimates for Work Performed <br /> The Agency will submit all advertising plans and campaigns,copy, layouts,artwork,storyboards,scripts,and <br /> media schedules to the Client for approval, along with written estimates when requested.All outside costs <br /> such as photography, illustrations, printing,video production,etc.,will be separately estimated and approved <br /> by the Client. No advertising or outside services will be contracted for the Client unless the services have been <br /> previously authorized by the Client.The Client may request changes or cancellations,or stop any work in <br /> progress, provided such requests are within the Agency's contractual obligations.Where changes or <br /> cancellations are requested on previously approved work,the Client will reimburse the Agency for any charges <br /> or expenses not covered. <br /> Compensation and Payment Terms <br /> The Agency will pay a monthly fee as determined in Exhibit A,which will be reviewed after each contract year. <br /> Invoices are submitted at the beginning of each month and are due in net 30 days. <br /> Ownership,Custody, and Control of Property <br /> a:806 McCulloch Street,Suite 102, Raleigh,NC 27603 p:919.544.2193 w:cleaninc.com <br /> ADUERTI CLEAN ;D DE I4aN11 � <br /> The Client will own all rights to all versions of advertising projects that have been invoiced and paid for.This <br /> includes camera-ready output, negative film, reels,and press plates,where applicable. Electronic files of Client <br /> projects are also owned by the Client but will remain in the Agency's custody for the contract period. <br /> Confidentiality <br /> The Agency shall maintain the confidentiality of all information designated by the Client as being secret or <br /> confidential. <br />
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