Agenda - 06-08-2004-5j - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: .June 8, 2004 Action Agenda Item No. ~_ SUBJECT: Contract Renewal: The People's Channel DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): Agreement INFORMATION CONTACT: Pam ,Jones (919) 245-2652 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider renewing an agreement with The People's Channel to telecast County Commissioner meetings far fiscal 2004-2005, BACKGROUND: The People's Channel (TPC) has provided videotaping services for County Commissioners' meetings since November 1999. Approval of this item will extend the contract through June 30, 2005 at the current terms and conditions, with the exception of cost, The People's Channel has requested that the Board approve the following fee schedule for meetings taped during the period from July 1, 2004 through June 30, 2005 as follows: • $1,204 for meetings held at the Southern Human Services Center; and $1,266 for meetings held at the F. Gordon Battle Courtroom; and $1,437 for meetings at locations other than those indicated, The current fee per taped meeting is $950, thereby representing increases of 26%, 33%, and 51 respectively. In meetings among TPC representatives, Commissioner Brown and County staff, TPC indicated the need to increase costs for two primary reasons: staff casts and the need to upgrade equipment. Volunteers primarily staffed the cameras in 1999 when the cablecasting began, TPC can no longer recruit volunteers in sufficient quantity or with expertise to produce the County s program with the expected quality level, therefore necessitating the need to hire qualified camera and production personnel, Even though TPC is able to recruit at a pay schedule below industry standard, the cost to hire the producer and to staff cameras is significantly above the $950 now charged to the County per taping,