Orange County NC Website
Browse       Search
1 <br /> ORD-2025 -016 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date : May 20 , 2025 <br /> Action Agenda <br /> Item No . & k <br /> SUBJECT : Approval of Interlocal Agreement Amendment , Contract Award for <br /> Comprehensive Emergency Operations Plan Update , and Approval of Budget <br /> Amendment #9-C <br /> DEPARTMENT : Emergency Services <br /> ATTACHMENT(S ) : INFORMATION CONTACT : <br /> 1 . Interlocal Agreement Amendment Kirby Saunders , ( 919 ) 245-6123 <br /> 2 . IEM Contract Sarah Pickhardt , ( 919 ) 245-6135 <br /> 3 . Year4o - Date Budget Summary <br /> PURPOSE : To approve and authorize the Manager to sign an amendment to the Interlocal <br /> Agreement and all documents necessary for the procurement of services with IEM , Incorporated <br /> for the update of the Comprehensive Emergency Operations Plan , and approve Budget <br /> Amendment #9 - C . <br /> BACKGROUND : The County' s Emergency Operations Plan was last fully revised in 2013 . At the <br /> Business meeting on June 18 , 2024 , the Board of County Commissioners authorized the County <br /> Manager to enter an Interlocal Agreement with the Towns of Chapel Hill , Carrboro , and <br /> Hillsborough to contract with a vendor to develop a comprehensive , countywide Emergency <br /> Operations Plan . The County Emergency Operations Plan will serve as the as the base document <br /> with specific annexes for each of the municipal Emergency Operations Plans . <br /> A Request for Proposals was issued in September 2024 and a committee comprised of <br /> representatives from Orange County and the Towns of Chapel Hill , Carrboro , and Hillsborough <br /> selected IEM , Inc . ' s proposal . The proposal provides for a comprehensive update to the County <br /> Emergency Operations Plan with specific annexes for each of the municipal Emergency <br /> Operations Plans . This planning process and the completed plan update will standardize <br /> approaches to coordinating during a disaster and provide for increased interoperability and <br /> resource sharing . <br /> This amendment to Interlocal Agreement revises the total costs of the project from the budgeted <br /> amount of $ 180 , 000 to the contracted amount of $ 169 , 766 . It also specifies terms of payment <br /> between the County and the Towns of Chapel Hill , Carrboro , and Hillsborough . <br /> FINANCIAL IMPACT : The total cost of the Plan update will be $ 169 , 766 . This is $ 10 , 234 below <br /> the initially budgeted amount of $ 180 , 000 . Orange County will be responsible for 50 % of the <br /> Emergency Operations Plan update , not to exceed $ 84 , 884 . The Orange County portion of this <br />