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64 <br /> Section III <br /> B. Schools Adequate Public Facilities Ordinance Certificate of <br /> Adequate Public Schools (CAPS) Update (Process 2) <br /> Timeframe: The CAPS system is updated approximately November 15 of each year when the <br /> school districts report actual membership and `pre-certified' capacity, whether it is CIP <br /> associated or prior `joint action' agreement. `Joint action' determinations of changes in capacity <br /> due to State rules or other non-construction related items are anticipated to be done prior to the <br /> November 15 capacity and membership reporting date. This update may reflect the Board of <br /> County Commissioners action on the earlier year Capital Investment Plan(CIP) as it affects <br /> capacity and addition of new actual fall membership. The Schools Adequate Public Facilities <br /> Ordinance Certificate of Adequate Public Schools (CAPS) stays in effect until the following year <br /> —(e.g.: November 15, 2005 to November 14, 2006). <br /> New development is originally logged for a certain year. As the CAPS system is updated, each <br /> CAPS projection year is `absorbed' by the actual estimate of a given year. Later year CAPS <br /> projections of the same development remain in the future year CAPS system accordingly. For <br /> example, if a 50-lot subdivision is issued a CAPS, 15 lots may be assigned to "Year 1," 10 lots to <br /> "Year 2," 10 lots to "Year 3," 10 lots to "Year 4," and 5 lots to "Year 5." When"Year 1" is <br /> updated, the students generated from the 15 lots are absorbed by the actual estimate. The <br /> students generated in"Years 2, 3, 4, and 5" are held in the CAPS system and added to the <br /> appropriate year when the CAPS system is updated. <br /> The City of Mebane is not a party to the SAPFO and does not require that CAPS be issued prior <br /> to approving development activities. Increasing development within this area of the county has <br /> the potential to encumber a significant portion of the available capacity within the Orange <br /> County School District. Although the SAPFO system is not formally regulated in Mebane, staff <br /> monitors development activity and when students enter the school system, their enrollment is <br /> calculated and used in future school projection needs. <br /> Please note that the two processes (CIP and CAPS) are on separate, but parallel tracks. <br /> However, the CIP does create a crossover of capacity information between the two processes. <br /> For example, the SAPFO system for both school districts that will be established /initiated / <br /> certified each year in November and is based on prior year created and/or planned CIP capacity <br /> 47 <br />