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Agenda - 01-21-2003-10a
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Agenda - 01-21-2003-10a
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Last modified
9/2/2008 12:40:05 AM
Creation date
8/29/2008 10:42:57 AM
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BOCC
Date
1/21/2003
Document Type
Agenda
Agenda Item
10a
Document Relationships
Minutes - 20030121
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\Board of County Commissioners\Minutes - Approved\2000's\2003
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<br />Approved 11/21/00 <br />• Generally, the Board of Commissioners conducts regular meetings on the first and <br />third Tuesday of each month. To allow for timely preparation of the meeting agenda, <br />the following timelines should be followed by staff: <br />• Twenty-one days prior to the Board of Commissioners meeting, the School Finance <br />or Budget Director or the Director of Facilities provides the County Budget Director <br />with: <br />• Bid Tabulation of School Construction or Major Renovation Project (example <br />included as Attachment 1 of this Memorandum) <br />• Any other pertinent information regarding the project. <br />• Fourteen days prior to the meeting, the County Budget Director submits a draft <br />agenda abstract including the bid tabulation and capital project ordinance to the <br />County Manager's office for review. The Budget Director forwards (via e-mail or <br />fax) a copy of the abstract and attachments to the School Finance or Budget Director <br />and the Director of Facilities for review and comments. <br />• Ten days prior to the meeting, the School Finance or Budget Director and the <br />Director of Facilities provide abstract revisions and comments to the County Budget <br />Director. <br />• Seven days prior to the meeting the County Budget Director submits final agenda <br />abstract and attachments to the County Manager's Office. A copy of the abstract and <br />attachments are forwarded (via e-mail or fax) to the school system. <br />Upon adoption by the Board of Commissioners, the County Budget Director informs the School <br />Finance and Budget Director and the County Finance Director of the abstract approval and the <br />assigned account number(s). This is done via a standard memorandum that indicates purpose and <br />account codes. <br />All requests for payment from the School Finance Directors are forwarded to the County <br />Finance Department for payment. The County Finance Department ensures that the <br />requisition for payment falls within the purposes approved by the Board of Education. <br />8. Change Orders <br />The School Superintendent submits, in writing, to the County Manager all contract change <br />orders for the project. Upon receipt of the information, the County Budget Director prepares an <br />agenda abstract and an amended capital project ordinance for approval by the Board of <br />Commissioners at their next scheduled meeting. If there are change orders that cause project <br />expenditures to be over budget, the School district must receive approval from the Board of <br />Commissioners prior to approving the change order. <br />Page 6 of 6 <br />Policy on Planning and Funding School Capital Projects
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