Agenda - 09-13-2005-3 - Laserfiche WebLink

Browse Search

-2- 10 Temporary Employees Working Over One Year and Over 15 Hours Attachment 2 shows the 12 departments that have employees appointed over one year and regularly working more than 15 hours, It also shows the major functions performed by these employees. For those employees regularly working over 15 hours, there are instances where the hours were approved to address operating needs. It also was noted in compiling the report that there are other situations where the employees were approved to continue beyond one year on the basis of 15 hours or less per week but based on the review of payroll records, the employees have been working additional hours. These additional hours arise from the department's need to address workloads or provide adequate coverage for functions. The concern that arises from the use of such temporary employees over one year and regularly working hours that approximate 20 or more is that the employees are then serving in a capacity similar to permanent employment, but without the employee benefits and other rights and privileges related to permanent employment. Next Steps In follow up to this review and report, the Manager provided the Attachment 3 memorandum to department heads directing them to, among other things: • Adhere to the policy limits for temporary employment, including monitoring the work schedules for those appointed 15 hours or less. • If the need arises for additional hours based on operating needs, seek the Manager's advance approval for such hours and specify the time period for any such additional hours. If the department presently has such a situation, present its request for approval for any such hours and specify the operating needs, Through this the County will seek to more closely manage and monitor the use of temporary employment. However, the operating factors and work needs leading to such use of temporary employment continue to grow. Based on this the Manager recommends the County revisit its temporary employment policy and consider again the parameters it wishes to establish for such employment. To this end the Manager has asked the Personnel Director to survey other area local government employers to determine their policy and practice as to temporary employment, as a starting point for the review. Temporary Wages Use By Department For the Board's information as its considering temporary employment, Attachment 4 is information provided by each department showing how temporary wages are used. This covers both shorter term (less than one year) and longer term (more than one year) temporary employment. The County presently has about 250 temporary appointments on the County payroll system, (Please note that this does not represent the number of temporary employees actually working each workweek since some of these are employees