Agenda - 12-14-2004-9d - Laserfiche WebLink

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za Client Role The Client will: o Administer the contractual agreement between the Client and the Project Team, ensuring timely payment as provided in the contract, and seeking Client approval of modifications to this Scope of Services as needed and agreed upon by the Project Team and the Planning Department staff. o Appoint members of a Taslc Force to establish overall goals for the TDR planning process, review the Project Team's work product, establish a network of stakeholder connections, and generate citizen participation in the TDR planning process. o Designate (a) Planning Department staff member(s) to: o Provide oversight and guidance to the Project Team in the management of the project process, providing necessazy background information to the Project Team, and providing feedback about the project's progress and the Project Team's management of the project throughout each phase. o Act as liaison between the Project Team and other Client entities (such as the County Commissioners, County Manager's office, the Task Force, and other County agencies whose participation in the project is desired.) o Provide relevant County data and other information to the Project Team, such as: ^ Copies of prior studies or reports, ^ GIS files in the County's possession, ^ Statistical files in the County's possession, ^ Contact information for key individuals the Project Team may work with, o Provide timely review and critiquing of the Project Team's work product prior to public release or' public review and comment. o Receive from the Project Team the deliverables identified in this Scope of Services, distribute final work product to Taslc Force members and others as needed or desired, and reproduce additional copies as needed at Client's expense. o Reserve meeting space for Task Force and Planning Staff/Project Team meetings. o Distribute meeting notices, agendas, minutes, and other project-related communications to the Task Force, the Planning Board, and the County Commission, and inform them of the dates, times, and locations of any project-related public meetings. (Note that the agendas for Task Force and public meetings will be drafted by the Project Team for review by the Client, and that the Project Teani will be responsible for public conununications about the Public Forums..) o Provide introductory remarks as desired at public meetings related to this project, and rely on the Project Team to present the final Plan or interim results of the planning process at such meetings. o Publish legally required public notices of fornlal public hearings related to the project, if any. Services The P%ject Team will provide all services necessary to perform the work plan as described below and to produce the deliverables as described below, except for those tasks specifically reserved to Client as described in "Client Role" above.. The Project Team's role in the development of a TDR feasibility study and preliminary plan includes Project Management, LBG and UNC Charlotte Revised Proposal 11 04.04