Agenda - 06-02-2004-9b - Laserfiche WebLink

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3 • direct staff to seek (through a formal Request for Proposals [RFP] process) an engineering consultant to develop all necessary documents needed to comply with Grant requirements (Engineer's Report and Environmental Assessment), an EDD utility master plan (internal) and project construction documents; and approve a consultant's contract to at its first meeting in August 2004; and • direct the consultant to complete design and permitting activities by late-spring of 2005; and • authorize the bidding of the project in late spring 2005 (the portion of the project necessary to serve the middle school could be then be completed by late summer of 2006). The second level of activity necessary to move forward with constructing the project - identifying additional funding sources and acquiring additional funding -can run concurrently with the project design and permitting. The project design/construction documents can be structured in a way that allows the project size to be reduced by eliminating sections of the infrastructure and related service areas should the County's efforts to secure additional funding be unsuccessful (the attached mapping indicates core infrastructure as well as that which could be eliminated). The portion of the project that is constructed will provide for future project extension to accomplish the full extent of the approved project. Design/construction documents for omitted sections of the service areas would still be available for future extension. FINANCIAL IMPACT: The initial financial impact is approximately $400,000 (approximately 10% of project construction costs) in design fees (counted in the overall $4.6 million project budget), and the ultimate impact is approximately $4..6 million (net impact will be less all secured grant funding) if the maximum size project (water main loop, all sewer extension possible in the portion of the Buckhorn Community between I-85 and Norfolk-Southern railroad) is developed. RECOMMENDATION(S): The Manager recommends that the Board approve the steps to initiate the project as described above and direct staff to proceed accordingly.