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t <br /> HUMAN RELA11ONS COMMISSION <br /> Cultivating Community Through Social Justice <br /> d. Annual Report- Mr. Paul Slack reminds the Commission that annual reports are <br /> due to the Board of County Commissioners (BOCC) in January and emphasizes the <br /> urgency in its completion. <br /> e. Annual Retreat- discussion was held to determine preferences for when the <br /> annual retreat should be held. Mr. Paul Slack directed the Commission to create a <br /> doodle poll to determine the date and provide the decision to the Office. <br /> IV. Executive Committee Report <br /> a. Vacancies—Commissioner Merritt, Chair, reports that there are two (2) new <br /> vacancies for the Commission. Nominations for the three (3) previous vacancies <br /> have been submitted to the BOCC. The Office confirms that Mr. Alexander Fowler, <br /> Mr. James Hogan, and Mr. Shane Lucas were the names submitted based upon <br /> the scorecards received from the Commissioners. <br /> b. In-person Meetings- Commissioner Merritt, Chair, motions to move all future <br /> Commission meeting to be held in-person with the option of virtual access. <br /> Commissioner Carreker-Ford, Vice Chair, opened for discussion and shared that <br /> they believe in-person meetings will allow for members to become more <br /> accountable to their participation. Commissioner Taylor confirms that a virtual <br /> option will be available. Commissioner Taylor seconded the motion. All present <br /> Commissioners voted in favor and motion carried. <br /> c. Restructuring of the Policies & Procedures Subcommittee— Commissioner <br /> Carreker-Ford, Vice Chair, motions to restructure the Policies and Procedures <br /> Subcommittee to become the Nominations and Governance Subcommittee. <br /> Commissioner Carreker-Ford explained that the responsibilities that will be <br /> adopted under this subcommittee will include: a) the review of current policies <br /> and procedures and providing recommendations to the board at-large each <br /> quarter; b) the review of applications from parties interested in serving on the <br /> Commission and reaching out to those interested individuals when board <br /> positions become available; and c) screening potential board members and <br /> making recommendations to the board at-large. Commissioner Jones opened <br /> discussion and clarified whether the subcommittee would be doing the actual <br /> recommendations for the Board to approve. Commissioner Carreker-Ford clarified <br /> that they would provide the recommendations to the Commission to approve and <br /> conduct the initial outreach to applicants being considered. Commissioner Jones <br /> seconded the motion. All present Commissioners voted in favor and motion <br /> carried. Mrs. McLaughlin confirmed that the Office will be sending applications <br />