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OTHER-2025-032-FY 2024-25 Apricot Case Management Software Services Contract Renewal Amendment
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OTHER-2025-032-FY 2024-25 Apricot Case Management Software Services Contract Renewal Amendment
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Last modified
5/12/2025 8:29:51 AM
Creation date
5/12/2025 8:29:16 AM
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BOCC
Date
5/6/2025
Meeting Type
Business
Document Type
Others
Agenda Item
8-L
Document Relationships
Agenda 05-06-25; 12-1 - Information Item - April 15, 2025 BOCC Meeting Follow-up Actions List
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 12-2 - Information Item - Tax Collector’s Report - Numerical Analysis
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 12-3 - Information Item - Tax Collector’s Report - Measure of Enforced Collections
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 12-4 - Information Item - Tax Collector’s Report – Foreclosure Chart
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 12-5 - Information Item - Tax Assessor's Report - Releases Refunds under $100
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 12-6 - Information Item - Memorandum – Upcoming Trails Plan Community Visioning Sessions
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 12-7 - Information Item - March 2025 Child Care Subsidy Monthly Report
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 4-a - Mental Health Awareness Month Proclamation
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 4-b - Presentation of Manager’s Recommended Fiscal Year 2025-26 Annual Operating Budget
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 5-a - Public Hearing on the Financing of Various Capital Investment Plan Projects
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 6-a - Opioid Advisory Committee Settlement Fund Use Recommendations
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-a - Minutes
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-b - Motor Vehicle Property Tax Releases Refunds
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-c - Property Tax Releases Refunds
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-d - Older Americans Month Proclamation
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-e - Provider Appreciation Day Proclamation
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-f - Board of Health (BOH) Resolution Addressing Social Media Use, Screen Time, and Mental Health
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-g - Approval of Amendments to the Orange County Board of County Commissioners Advisory Board Policy
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-h - Renewal of County’s Lease of 1000 Corporate Drive, Hillsborough for the Orange County Attorney’s Office
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-i - Sale of 0.26 Acre Property, PIN #9862246076, Hillsborough, NC
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-j - Acceptance of the Sobriety Treatment and Recovery Teams (START) Grant with the NCDHHS and Approval of Related Budget Amendment #8-B
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-k - Approval of Contract with Vaco, LLC for Fiscal and Accounting Fractional Support
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-l - FY 2024-25 Apricot Case Management Software Services Contract Renewal Amendment
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda 05-06-25; 8-m - Change in BOCC Meeting Schedule for 2025
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
Agenda for May 6, 2025 BOCC Meeting
(Attachment)
Path:
\Board of County Commissioners\BOCC Agendas\2020's\2025\Agenda - 05-06-2025 Business Meeting
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ORANGE COUNTY-INTERNAL USE ONLY <br /> Finance Information <br /> Vendor Name : Social Solutions Global Inc Vendor Contact Person : Scott Collins Phone : 858 -322 -0021 Address : Dept 3935 PO <br /> Box 123935 City Dallas State : TX Zip : 75312 Department : IT/Aging/Emergency Services Amount : $90 ,205 .43 over 3 years <br /> ($ 30 ,200 . 12 this amendment) Purpose : Amendment of Apricot Software Budget Code(s) : 10315020-625010 ($27 ,496 . 00) and <br /> 27757520- 625010 ($2 ,704 . 12) Vendor # 67512 Vendor Status with NCSOS : ni rrent - Dative Vendor is a BOCC consultant : Yes <br /> No X <br /> Contract Details <br /> Contract Type : ❑ New ® Amendment (Original Contract: 28 March 2022) (Most Recent Amendment 1 June <br /> 2024) Effective Date 1 May, 2025 End Date 30 September 2025 Notice Date (30 August 2024 (Notice Purpose <br /> Contract Renewal Notice) <br /> Award <br /> ❑ Approved by Board (Agenda Date :_ ; ❑ Made or Administered by <br /> ,Signature Authority <br /> ❑ BOCC Express Delegation (Agenda Dater <br /> Policy 9 .4 : ❑ Under $ 5 , 000 ; ❑ Service Under $90 ,000 ; ❑ Construction Under $250 ,000 <br /> ❑ Budget Policy Section XV (Capital Improvement Project: ) <br /> Bidding <br /> ® Informal Bidding ($ 30k- $90k) ; ❑ Formal RFP ($ 90k+) ; ❑ Other (<$30k) ; ❑ Exception(#. <br /> Department Affirmation <br /> ❑ This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project <br /> has not been initiated prior to execution of the agreement . <br /> FX Services related to this agreement have already begun or been completed . Description of the nature of the emergency condition that <br /> was addressed : <br /> The original contact was signed in 2022 and work has been ongoing through two renewals . We are working to renew and amend the services <br /> agreement due the addition of 3 Post Overdose Response Team Licenses and the addition of Gold Support for the Department On Aging . <br /> Department Director' s Signature Date <br /> Information Technologies <br /> This agreement has been reviewed and is approved as to information technology content and specifications : <br /> Office of the Chief Information Officer Date : <br /> ❑ Inapplicable because no harclivare/software purchases or related sewices <br /> Risk Management <br /> This agreement is approved for sufficiency of insurance standards, specifications , and requirements : <br /> Office of the Risk Management Officer Date : <br /> Financial Services <br /> This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act : <br /> Office of the Chief Financial Officer Date : <br /> Legal Services <br /> This agreement is approved as to legal form and sufficiency : <br /> Office of the County Attorney Date : <br /> Revised 12/24 <br />
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