Agenda 05-06-25; 8-a - Minutes - Laserfiche WebLink

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20 1 5. Public Hearings 2 None. 3 4 6. Regular Agenda 5 a. Periodic Review and Approval of Amendments to the Orange County Board of County 6 Commissioners Advisory Board Policy 7 The Board conducted a periodic review and approve amendments to the Orange County Board 8 of County Commissioners Advisory Board Policy. 9 10 BACKGROUND: The Advisory Board Policy was adopted February 21, 2012, and included a 11 provision that the BOCC would conduct a periodic review of the policy. The last periodic review of 12 the Advisory Board Policy took place at the BOCC's November 10, 2022 work session. 13 14 The current version of the Advisory Board Policy is included as Attachment 1. 15 16 Attachment 2 includes suggested amendments by Clerk's Office staff. 17 18 Attachment 3 includes information on all of the boards to which the Board of Commissioners 19 makes appointments, including type of board, board descriptions, composition requirements, any 20 special appointment or recommendation requirements, term lengths and limits, and the relevant 21 policies. 22 23 Tara May, Deputy Clerk to the Board, introduced the item and reviewed the background 24 materials. 25 Chair Bedford reviewed the suggested changes on Attachment 2. She asked how 26 individual advisory board policies and procedures were developed and approved. 27 Tara May said individual advisory board policies and procedures were developed by the 28 County Attorney when the BOCC Advisory Board Policy was developed and approved. 29 Chair Bedford asked for clarification about the difference between "domicile" and 30 "residence" in the suggested changes. 31 Tara May said there is not a clear way to determine "domicile" from "residence," and the 32 change is suggested to be more inclusive of residents. 33 John Roberts said that many years ago, there was an issue of a Planning Board member 34 who was alleged to have their permanent residence in another state. He said that the change 35 was made to address that issue. 36 Commissioner Fowler clarified that was when the word "domicile" was added. She said 37 schools use the word "domicile." 38 Vice-Chair Hamilton said that in other instances, "residency" is defined by how long you 39 have lived in an area. She said that kind of definition is not in the advisory board policy. 40 Chair Bedford said she looks at the number of years in Orange County on advisory board 41 applications. 42 Commissioner Fowler said they would have to attend monthly meetings. 43 Vice-Chair Hamilton said people can come from elsewhere to attend meetings. She said 44 it may be something to think about in future updates. 45 Chair Bedford said in other states there are questions about electing people who spend a 46 large portion of the year out of state. 47 Commissioner Carter asked why there was a strikethrough of item D.5 under Section III, 48 Membership. 49 Tara May said item D.5 states"may direct," and there is another section on orientation and 50 how that will be handled. She said the other reference is under Section V, Organization, and it 51 discusses how they will do orientation.