Agenda - 06-02-2004-5h - Laserfiche WebLink

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z • The cost for billing exempt properties, persons qualifying for homestead exemptions, disabled veterans, etc. (i,e, for those entities that would normally not receive an annual property tax bill) would be funded by the Town of Chapel Hilh • Expectations are that the data set from Chapel Hill will be compatible with the County Assessor's computerized billing records, Chapel Hill will bear responsibility for resolving non-matches, • Expectations are that any "corrections" to the record after billing will be handled by Orange County through the written direction of the Town of Chapel Hill. Any resulting refunds will be issued by the Town of Chapel. • Town of Chapel Hill will designate to the Assessor and Revenue offices contact individuals within the Town's employ to deal with citizen complaints or concerns that relate to stormwater utility structure, objectives, activities, etc, and to calculations of impervious surface, resulting fees due, and the like. • The Town's articulated intention to conduct and maintain an extensive education/outreach process for their citizens will, prior tc the first cycle of billing, explain the rationale far fees and make it clear that this is a Town program, not a County program. • The Town will provide training to Orange County employees of the Assessor and Revenue Departments regarding the rationale and objectives for the stormwater utility and the need for the fees (this will enable County staff to more competently handle the initial contacts involved with any citizen questions/concerns, before those are handed off to Town staff). • Orange County will provide the billing, receipt and distribution of funds, but will not be responsible for pursuing delinquent payments through any enforcement measures that are or may become statutorily available. • The intent would be for the County to include the Chapel Hill stormwater fee as a separate line an the annual property tax bills, which are typically mailed in late .July or early August. The Town will be responsible for ensuring that complete and accurate billing data are provided to the County and/or its vendor in adequate time to meet this bill mailing schedule, The Town will be responsible for the cost of creating and mailing any separate bills that cannot he included in the regular annual property tax bill mailing, • Upon notification from the Tawn, County staff will make and post the necessary notes within the Revenue computer system to indicate that a particular account is being pursued by Town representatives through any enforcement mechanisms that are or may become statutorily available, • Any additional County expenses incurred after the initiation of billing by Orange County will be reimbursed from the Town of Chapel Hill upon appropriate documentation of County costs incurred,. • Should the County at some point in the future determine to implement a new or upgraded taxation and records software system, the Town will be responsible for bearing the cast of making its stormwater management database systems operationally compatible with the County's system. Should any special programming be required to a new or upgraded taxation and record software system, the Town will be responsible for bearing the cost. • The Town of Chapel Hill will handle direct billing of all properties within the Town limits but outside of Orange County jurisdiction (i,e, the portion of Town that lies in Durham County). • Priority of distribution of funds collected and applied to outstanding bills will be: 1) All tax and related costs, 2) fees billed and awed Orange County, 3) Town of Chapel Hill fee.