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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 2, 2004 <br />Action Agenda <br />Item No. 5 ~n <br />SUBJECT: Interlocal Agreement for Billing and Collection of Fees for Proposed Town of <br />Chapel Hill Stormwater Utility <br />DEPARTMENT: Manager/Revenue PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Proposed Interlocal Agreement <br />5/24/04 Revenue Director Memo <br />FAQ About the Proposed Stormwater Utility <br />INFORMATION CONTACT: <br />Rod Visser, ext 2300 <br />Jo Roberson, ext 2725 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider approving an interlocal agreement under which Orange County <br />would bill and collect on behalf of the Town of Chapel Hill fees that would be associated with <br />the creation of a Town Stormwater management utility, <br />BACKGROUND: At their meeting on April 26, 2004, the Chapel Hill Town Council endorsed <br />the creation of a utility, to be funded through a series of fees, that would provide a stable source <br />of revenue to fund a comprehensive stormwater management program within the Town's <br />jurisdiction. Pursuant to a request from Town staff, County and Town staffs have worked <br />together since Summer 2003 to devise a structure through which the Ccunty might undertake <br />billing and collection of stormwater fees on the Town's behalf. <br />At the May 4, 2004 regular meeting, the BOCC provided conceptual approval for the County to <br />bill and collect Town stormwater fees and the creation of a new Tax Clerk position, to be paid <br />for by the Town, to assist in administering this program, As indicated at that time, Town and <br />County staff were to draft an interlocal agreement that would govern these arrangements, and <br />bring that proposed agreement back to the County Commissioners and Chapel Hill Town <br />Council for review and approval by June 2004, That draft is provided for the BOCC's review, <br />and if acceptable as now written, for approval. As noted in the May 4 meeting materials, some <br />of the major elements that have been incorporated into the interlocal agreement include: <br />Billing will be established with ownership record of .January 1 of each given year. <br />Expectations are that the database provided by Chapel Hill would use the same <br />ownership/existence timeframe. <br />All matters related to the calculation of impervious surface and fee amounts owed are <br />entirely the responsibility of the Town of Chapel Hill, <br />