Agenda - 12-13-2005-5h - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 13, 2005 Action Ages ah Item No. SUBJECT: Authorization to Contract for Two (2) Hook Trucks for Solid Waste and Sanitation DEPARTMENT: Purchasing & Central Services PUBLIC HEARING: (YIN) No Solid Waste Management Public Works ATTACHMENT(S): Picture of Hook Truck INFORMATION CONTACT: Pam Jones, 245-2652 Gayle Wilson, 968-2885 Wilbert McAdoo, 245-2627 PURPOSE: To consider authorizing the Purchasing Director to award a bid during the holiday break for two hook trucks, both of which will exceed the $20,000 authorization limit set for the Purchasing Director. BACKGROUND: On December 14, 2004 the Board awarded a bid for one hook truck to be used by the Solid Waste Department. On February 15, 2005 the Board authorized the purchase of an additional unit from the same vendor and at the same price for use by the Sanitation Division of Public Works. A hook truck is a vehicle capable of loading and off loading large bulk waste containers (see attached picture). Delivery of vehicles that meet the specifications is significantly past the delivery period specified in the bid and agreed to by the vendor. After consultation with the County Attorney, the recommended plan of action is to cancel the contract with Volvo & GMC Truck Center of Charlotte, North Carolina and re-bid the units. Since the Sanitation Division is currently contracting with Waste Industries to service the convenience center sites, delivery time is important. The trucks will be bid as required by statute, with bidding expected to be completed within the next two weeks. The Board is requested to authorize the Purchasing Director to award the bid in order to expedite the ordering and subsequent delivery by approximately one month. A consent agenda item announcing the results of the award will be included on the Board's agenda for January 24, 2006. FINANCIAL IMPACT: As per the previous awards both trucks will be financed over a 59-month period. The 2004 awarded contract was for approximately $112,000 per vehicle, however, price escalation will likely be reflected in the vehicles being bid as authorized by this action. The Sanitation Division is currently paying approximately $6,000 - $8,000 per month for contractual serving of County bulk waste containers. These costs will be eliminated when a new hook truck is put into operation. RECOMMENDATION(S): The Manager recommends that the Board authorize the Purchasing Director to award a bid and contract for two hook-trucks under the conditions cited herein.