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Agenda - 12-13-2005-5f
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Agenda - 12-13-2005-5f
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Last modified
8/29/2008 2:26:42 PM
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8/29/2008 10:42:23 AM
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BOCC
Date
12/13/2005
Document Type
Agenda
Agenda Item
5f
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Minutes - 20051213
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\Board of County Commissioners\Minutes - Approved\2000's\2005
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7 <br />2 Contractual Services: For individual contractual service providers, docwnentation <br />must include the signed contract, time and attendance reports showing time period, <br />payment rate, hours per day and service(s) provided.. Documentation must be signed <br />by the contractual service provider and the project director. In cast of organizations <br />performing professional services, documentation must include a detailed billing <br />indicating services performed or products delivered, payment razz consistent with <br />contractual agreement, and approval by the project director. <br />3 Travel: Documentation must be detailed, to include date, destination. mileage, <br />reason for travel, and itemization of expenses. Receipts for parking, tuition, <br />registration, and lodging are required. Expense vouchers will include the signaturz <br />of the employee and supervisor. Travel expenses shall not exceed those approved by <br />the Grantee county. Travel in permanently assigned county vehicles purchased with <br />C.JPP funds must be documented on a travel tog and kept available for revizwing <br />during monitoring visits <br />4 Supplies and Other Operating Expenses and Equipment: Documentation must <br />include purchase order authorization, audited vendor invoices approved by the <br />project director (and other higher authorizing official, if appropriate) The Grantee <br />firrther agrees to maintain a current inventory of all project equipment onsite at the <br />project location <br />5. Construction and Renovation: Documentation must include contracts for services, <br />payment rate consistent with contrachral arrangement, constnrction supply costs and <br />invoices, architectural plans (if appropriate), dates for start and completion of <br />projects, detailed billing to indicate services performed and/or delivered, AND <br />necessary approvals by project director.. Any constnrction or renovation performed <br />by or for the Grantee shall be made according to local ntles and policies governing <br />such activities, for example building permits. Payment ofrent shall not bz made on <br />facilities constructed, renovated or acquired with NCDOCC.TPP grant funds without <br />prior written approval from NCDOCC.IPP, <br />D, Payment and Utilization of Funds: Funds awarded are to be expended only for purposes <br />and activities covered by the Grantee's approved NCDOCC.JPP plan or application budget. <br />Project funds may not be expended or committed prior to the grant contract effective <br />date. Project funds disbursement is subject to completion of requirements set forth as a <br />checklist in the award letter. This checklist of requirements is incorporated by reference and <br />made a part hereof: Project fiords may not be expended and will not be reimbursed until the <br />Grantee submits its grant award contract signed by the appropriate official or officials <br />Project funds will be made available through a reimbursement procedure as provided by <br />NCDOCC.TPP policies and procedures. Submission of reimbursement requests arz required <br />by the fif4eenth day of each month for the expenditures of the preceding month. Project <br />funds may not be expended and will not be reimbursed until the Grantee has entered <br />all required offender data into the NCDOCCJPP Information b'Ianagement System <br />(INIS) and has fully complied with all other NCDOCCJPP reporting requirements, <br />Page ~---July 1, 200 to .Jane 3Q 2006 <br />
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