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Agenda - 12-13-2005-5f
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Agenda - 12-13-2005-5f
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Last modified
8/29/2008 2:26:42 PM
Creation date
8/29/2008 10:42:23 AM
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BOCC
Date
12/13/2005
Document Type
Agenda
Agenda Item
5f
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Minutes - 20051213
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\Board of County Commissioners\Minutes - Approved\2000's\2005
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<br />The Grantee shall be responsible for providing sufficient notification and review of a <br />particular site for a facility or program paid for in whole or in part with NCDOCCJPP fiords. <br />The Grantee must provide written verification of site approval before proceeding with the <br />expenditure of any funds for such a facility, except that a fee such as reasonable earnest <br />money mad be paid with prior written approval of the NCDOCCJPP ~~'ritten notice of plans <br />to locate a facility or program shall be provided by the Grantee county to the Board of <br />County Commissioners in the Grantee county and, if a different county, to the Board of <br />County Commissioners in the county in which the proposed facility or program is to be <br />located. A copy of this notice shall also be provided to the Grantor. <br />It is the specific responsibility of the Grantee to ensure that the Board(s) of County <br />Commissioners and any local government body with authority over the Grantee county or <br />the jurisdiction in which the facility or program is to be located approves of the use of a <br />particular site for any operations paid for in whole or in part by NCDOCCIPP funds. <br />Further, title to any property must be held as stated in IIL K above. <br />IV. Operational Procedures <br />A. County Policies In Effect: The Grantee county shall manage the grant fiords and ensure that <br />the program operation and all grant fiord expendihrres are carried out tinder the fiscal policies <br />of the Grantee county, except where otherwise provided for in this contract. <br />B. Implementation of Project Within Sixty Days: The Grantee agrees to implement <br />~1CDOCC.TPP projects within sixty days following the grant contract effective date, except <br />as provided below or be subject to automatic cancellation of the grant.. ?vn extension may <br />be authorized ii requested and justified in writing during the initia] sixty-day period. <br />Implementation includes Ivring of staff or expenditure of funds as stated in the budget of an <br />approved NCDOCC.TPP plan or application.. <br />C. Accounting Requirements: Grantee agrees to record all project costs following generally <br />accepted fund accounting procedures, A separate account number or cost recording system <br />must separate all project costs from the Grantee's other or general expenditures. Adequate <br />documentation must be maintained for all project expenditures and commitment of funds. <br />Such financial records and supporting documentation must be retained and available for <br />audit purposes for tluee years following the end of the gt'"ant period Adequate <br />documentation is defined as follows for each major budget category: <br />1 Personnel: Documentation must include time and attendance records, payroll <br />periods, payment rate and a brief description of the service(s) provided. Time <br />Reports must be signed by the employee and supervisor. This requirement applies <br />to all persorurel paid from NCDOCC.TPP grant fiords. All salary increases must <br />comply with CTPP policy and be approved as a part of the annual grant submission <br />or in subsequent program budget amendment requests. <br />Page 4---Iuly 1, Z00~ to Tune 30, ?006 <br />
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