2025-113-E-County Mgr-MGT Impact Solutions-Fee Study Review

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ORANGE COUNTY GOVERNMENT | NOVEMBER 22, 2024 RFP #367-OC 5439 | COMPREHENSIVE USER FEE STUDIES PAGE 35 Cost Proposal Defined by Impact. Driven by People. Dedicated to the Community. In this section, we have laid out how long each milestone will take for each scope of this project, detailing the timeline and cost per task. This budget will provide the County with ample time and resources to produce a fees and charges study as described in the scope of service. This scope of work is our understanding based on the RFP. We are willing to discuss changes to the scope. Scope Finalization and Fee Inclusion MGT understands that the scope of this user fee study may evolve based on Orange County’s determination of which fees are eligible for review. While the County has indicated that some fees, such as Personal Health and Solid Waste Program fees, are likely to be excluded, the comprehensive fee list referenced on the County’s website includes departments and fee groups such as Aging, Elections, Emergency Management, Fire Marshal, Sheriff, Animal Services, Environmental Health, and the Sportsplex. These are the specific departments that are assumed will be included in the RFP as the “first” comprehensive user fee study (Section 4.2.1 on page 6 of the RFP). To ensure the study is tailored to meet the County’s needs and maximizes value, MGT proposes an initial scope refinement meeting following contract award. During this meeting, we will work with County leadership to: • Finalize the list of departments and fee groups to be included in the study. • Discuss and confirm which fees should be excluded from review, based on statutory requirements, existing analysis, or operational considerations. • Refine tasks and deliverables based on the agreed scope. This collaborative approach ensures clarity and alignment from the outset, allowing us to focus our resources on areas that will deliver the greatest impact for Orange County. Additionally, MGT will remain flexible throughout the engagement to address any changes or refinements that arise as the County gains further clarity on its priorities. Total cost for the proposed services for the user fee study for Orange County at countywide level Description Completion Date Fee ($) Task Subtask 1.0 Project Management Tasks 1.1 Arrange interview schedules and request data 1/2025 2,296 1.2 Kickoff meeting (online) 1/2025 - Confirmation of scope and project purpose 1/2025 - Acceptance criteria for deliverables 1/2025 - Status reporting and correspondence protocols 1/2025 - Issue escalation protocol 1/2025 - Docusign Envelope ID: B9D098A3-ADE5-4D27-B060-F08A595B7E7D