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<br /> <br />2 <br /> <br />1. PURPOSE AND BACKGROUND <br /> <br />Orange County, North Carolina is releasing this Request for Proposals (hereafter ‘RFP’) seeking responses <br />from qualified landscaping and grounds maintenance firms with the staffing and expertise capable of <br />maintaining grounds at Orange County buildings and facilities (not including parks) for the calendar year <br />2025. The Department of Environment, Agriculture, Parks, and Recreation (DEAPR) will be administering <br />the contract(s). <br />Proposals may be submitted three different ways - for either 1) Hillsborough-Effland Area Locations, 2) <br />Chapel Hill-Area Locations, or 3) both Hillsborough-Effland area and Chapel Hill area (all locations). A list <br />of the specific sites and locations to be maintained is listed in Section 5: Scope of Services of this document, <br />and in Appendix A. <br />Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda <br />issued hereto. <br />2.0 GENERAL INFORMATION <br />2.1 REQUEST FOR PROPOSAL DOCUMENT <br />The RFP is comprised of the base RFP document, any attachments, and any addenda released before <br />Contract award. All attachments and addenda released for this RFP in advance of any Contract award are <br />incorporated herein by reference. <br />2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS <br />It shall be the Vendor’s responsibility to read the Instructions, Orange County’s terms and conditions, all <br />relevant exhibits and attachments, and any other components made a part of this RFP and comply with all <br />requirements and specifications herein. Vendors also are responsible for obtaining and complying with all <br />Addenda and other changes that may be issued in connection with this RFP. <br />If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within <br />this RFP, those must be submitted as questions in accordance with the instructions in Section 2.4 <br />PROPOSAL QUESTIONS. If the Orange County determines that any changes will be made as a result of <br />the questions asked, then such decisions will be communicated in the form of an RFP addendum. <br />2.3 RFP SCHEDULE <br />The table below shows the intended schedule for this RFP. Orange County will make every effort to adhere <br />to this schedule. <br />Event Responsibility Date and Time <br />Issue RFP OC October 29, 2024 <br />Hold Pre-Proposal Meeting/Site Visit OC November 12, 2024, at 1:30 pm <br />Submit Written Questions Vendor November 13, 2024 <br />Provide Response to Questions OC November 20, 2024 <br />Submit Proposals Vendor November 27, 2024, at 2:00 pm <br />Contract Award OC TBD <br />Contract Effective Date OC TBD <br /> <br />Docusign Envelope ID: 16383371-90A7-4CD2-9978-5DD1BF086433