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Non - Mandatory Recommended Site Visit Conference ( Highly Recommended ) <br /> Date : 11 / 12/2024 <br /> Time : 01 : 30 PM Eastern Time <br /> Instructions : Vendor representatives are urged to attend this site visit , which is one of many sites <br /> included in the proposal and apprise themselves of the conditions and requirements which will affect the <br /> performance of the work called for by this Request for Proposal . A non -mandatory (but highly <br /> recommended) site visit is scheduled for 01 :30 PM Eastern Time at the David Price Farmers Market <br /> Pavilion, 144 East Margaret Lane, Hillsborough, NC. <br /> Vendor is cautioned that any information released to attendees during the site visit , other than that involving <br /> the physical aspects of the facility referenced above , and which conflicts with , supersedes , or adds to <br /> requirements in this Request for Proposal , must be confirmed by written addendum before it can be <br /> considered to be a part of this proposal . <br /> 2 . 4 PROPOSAL QUESTIONS <br /> Upon review of the RFP documents , Vendors may have questions to clarify or interpret the RFP in order to <br /> submit the best proposal possible . To accommodate the Proposal Questions process , Vendors shall submit <br /> any such questions by the above due date . <br /> Written questions shall be emailed to finance- purchasing as orangecountync . gov and <br /> iamaroAorangecountync. gov by the date and time specified above . Vendors should enter " RFP# : 367 =OC <br /> 5440 : Questions " as the subject for the email . Questions submittals should include a reference to the <br /> applicable RFP section . <br /> Questions received by the deadline date , Orange County' s response , and any additional terms deemed <br /> necessary by the Orange County will be posted in the form of an addendum to Orange County website <br /> https : //www . orangecountync . gov/Bids . aspx and shall become an Addendum to this RFP . No information , <br /> instruction or advice provided orally or informally by any Orange County personnel , whether made in <br /> response to a question or otherwise in connection with this RFP , shall be considered authoritative or <br /> binding . Vendors shall rely only on written material contained in an Addendum to this RFP . <br /> 2 . 5 PROPOSAL SUBMITTAL <br /> IMPORTANT NOTE : This is an absolute requirement . Vendor shall bear the risk for late submission <br /> due to unintended or unanticipated delay . Any proposal-submitted after the proposal deadline will be <br /> rejected . <br /> Vendors should enter "RFP#: 367= 005440: Company's name, Landscape and Grounds Maintenance <br /> Services at Orange County Facilities " as the subject for the email . One Electronic ( PDF Format) <br /> submittals should be less than 15MB in size and submitted by 2 : 00 p . m . EST on November 27 , 2024 . <br /> Electronic submittals shall be emailed to Jovana Amaro , Purchasing Agent at iamaro( orangecountync . gov <br /> copying David Stancil , DEAPR Director, at dstancilRorangecountync . gov by the date specified above . <br /> Please note the existence of Appendix A to this RFP , which lists the locations to be covered by this proposal . <br /> 3 <br />