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24 <br /> Attachment 2 <br /> 9. Assists staff in preparing the annual report and work plan of the <br /> advisory board each year. <br /> 10. Signs correspondence and represents the board before the Board of <br /> County Commissioners with the formal approval of the advisory <br /> board by motion and vote. <br /> 11. The Chair or a quorum of the commission may call a special meeting. <br /> The Chair may also cancel a regular meeting. <br /> 12. Performs other duties necessary or customary to the office. <br /> ii. The advisory board Vice--Chair: <br /> 1. Serves as the presiding officer and conducts advisory board meetings <br /> in the absence of the Chair. <br /> 2. Has all the responsibilities of the Chair in the Chair's absence. <br /> iii. The advisory board Secretary: <br /> 1. Takes (or oversees the taking of) minutes for all advisory board <br /> meetings. <br /> 4�2.Keeps attendance records. <br /> -2-3.Submits minutes to the Chair and staff liaison to be distributed to <br /> advisory board members in advance of meetings. <br /> 84.Submits approved advisory board minutes to the Clerk to the Orange <br /> County Board of Commissioners for retention and distribution to the <br /> Orange County Board of Commissioners. <br /> 4.5.Assures that other records of the advisory board are kept as directed <br /> by the Chair or the Orange County Board of Commissioners. <br /> iv. Removal <br /> 1. The Chair, Vice--Chair and/or Secretary may be replaced at any time <br /> by the Orange County Board of Commissioners. <br /> SECTION V. ORGANIZATION <br /> A. Orientation and Training <br /> 1. Orange County will make available for advisory board members and department staff <br /> per+edie—training on state and/or county goals and priorities as well as relevant <br /> statutes and policies, including open meetings, public records, conflicts of interest <br /> and ethics. <br /> 2. Each member shall a d-COMplete an orientation to familiarize the advisory board <br /> members with the operation of County government, applicable department rules, <br /> and the operating procedures of the advisory board. <br /> a. The r=ha4F and Viee Chair, of newly eleeted, shall t+er.a: <br /> 3. Each voting member will be encouraged to complete the orientation within the time <br /> frame established by the policy of the specific advisory board to which they have been <br /> appointed. <br /> 4. Advisory board members will be issued a manual and should become familiar with its <br /> contents. <br /> B. Operating Expenses <br /> Adopted 2-2112;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22;3-18-25 <br /> 8 <br />