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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 18, 2004 <br />Action Agenda <br />Item No. <br />SUBJECT: Lease Approval: Parks Operations Base <br />DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No <br />Services, Recreation & Parks <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Pam Jones, (919) 245-2652 <br />Lease Lori Taft, (919) 245-2660 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider approving athree-year lease for space to be used as a parks <br />operations base. <br />BACKGROUND: The advent of parks development in the County has given rise to the need to <br />develop an operations base specifically for the parks function, The approved 2003-2004 <br />Recreation and Parks operating budget includes limited funding for this item, The building <br />selected is currently under construction. If approved, occupancy could occur late in the month <br />of June, The facility will include two garage bays, a small office area, restrooms, and workshop <br />space totaling 4,000 square feet. In addition, 3,500 square feet of exterior space will be <br />included far secure overnight parking of the department's rolling stack and far short term <br />storage of bulk items to be used in parks, such as mulch, compost, etc, <br />The urgency of this need lies with the incoming equipment. Four pieces of equipment are <br />currently housed at the Blackwood farm. There is no additional space available at this location. <br />There is no opportunity at the Blackwood location to manage this equipment as needed, The <br />parks services function requires that equipment be brought inside for lubrication and <br />maintenance, and to allow for productivity during inclement weather. <br />The tractor and attachments expected in the near future will also require the care and <br />management that the garage bays in the proposed rental facility will allow, The shop space will <br />be required for carpentry (picnic tables, play structure repair, kiosk and sign construction) and <br />painting and machine work, The office will be utilized for current full time employees, <br />Staff has considered other County owned properties where this could be accomplished, but <br />neither the Public Works facility nor any other location has been identified that can meet these <br />needs. The current Recreation and Parks offices have no space of this kind whatsoever, <br />