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16 <br /> Non-Mandatory Recommended Site Visit Conference (Highly Recommended) <br /> Date: 11/12/2024 <br /> Time: 01:30 PM Eastern Time <br /> Instructions: Vendor representatives are urged to attend this site visit, which is one of many sites <br /> included in the proposal and apprise themselves of the conditions and requirements which will affect the <br /> performance of the work called for by this Request for Proposal. A non-mandatory (but highly <br /> recommended)site visit is scheduled for 01:30 PM Eastern Time at the David Price Farmers Market <br /> Pavilion, 144 East Margaret Lane, Hillsborough, NC. <br /> Vendor is cautioned that any information released to attendees during the site visit, other than that involving <br /> the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to <br /> requirements in this Request for Proposal, must be confirmed by written addendum before it can be <br /> considered to be a part of this proposal. <br /> 2.4 PROPOSAL QUESTIONS <br /> Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to <br /> submit the best proposal possible. To accommodate the Proposal Questions process,Vendors shall submit <br /> any such questions by the above due date. <br /> Written questions shall be emailed to finance-purchasingCo)orangecountync.gov and <br /> 0amaro(d.)orangecountync.gov by the date and time specified above. Vendors should enter"RFP#: 367-OC <br /> 5440: Questions" as the subject for the email. Questions submittals should include a reference to the <br /> applicable RFP section. <br /> Questions received by the deadline date, Orange County's response, and any additional terms deemed <br /> necessary by the Orange County will be posted in the form of an addendum to Orange County website <br /> https://www.orangecountync.gov/Bids.aspx and shall become an Addendum to this RFP. No information, <br /> instruction or advice provided orally or informally by any Orange County personnel, whether made in <br /> response to a question or otherwise in connection with this RFP, shall be considered authoritative or <br /> binding. Vendors shall rely only on written material contained in an Addendum to this RFP. <br /> 2.5 PROPOSAL SUBMITTAL <br /> IMPORTANT NOTE: This is an absolute requirement. Vendor shall bear the risk for late submission <br /> due to unintended or unanticipated delay. Any proposal-submitted after the proposal deadline will be <br /> rejected. <br /> Vendors should enter "RFP#: 367-005440: Company's name, Landscape and Grounds Maintenance <br /> Services at Orange County Facilities" as the subject for the email. One Electronic (PDF Format) <br /> submittals should be less than 15MB in size and submitted by 2:00 p.m. EST on November 27, 2024. <br /> Electronic submittals shall be emailed to Jovana Amaro, Purchasing Agent at jamaro(o)orangecountync.gov <br /> copying David Stancil, DEAPR Director, at dstancil(a)orangecountync.gov by the date specified above. <br /> Please note the existence of Appendix A to this RFP,which lists the locations to be covered by this proposal. <br /> 3 <br />