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15 <br /> 1. PURPOSE AND BACKGROUND <br /> Orange County, North Carolina is releasing this Request for Proposals(hereafter`RFP')seeking responses <br /> from qualified landscaping and grounds maintenance firms with the staffing and expertise capable of <br /> maintaining grounds at Orange County buildings and facilities (not including parks) for the calendar year <br /> 2025. The Department of Environment, Agriculture, Parks, and Recreation (DEAPR)will be administering <br /> the contract(s). <br /> Proposals may be submitted three different ways - for either 1) Hillsborough-Effland Area Locations, 2) <br /> Chapel Hill-Area Locations, or 3) both Hillsborough-Effland area and Chapel Hill area (all locations). A list <br /> of the specific sites and locations to be maintained is listed in Section 5: Scope of Services of this document, <br /> and in Appendix A. <br /> Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda <br /> issued hereto. <br /> 2.0 GENERAL INFORMATION <br /> 2.1 REQUEST FOR PROPOSAL DOCUMENT <br /> The RFP is comprised of the base RFP document, any attachments, and any addenda released before <br /> Contract award. All attachments and addenda released for this RFP in advance of any Contract award are <br /> incorporated herein by reference. <br /> 2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS <br /> It shall be the Vendor's responsibility to read the Instructions, Orange County's terms and conditions, all <br /> relevant exhibits and attachments, and any other components made a part of this RFP and comply with all <br /> requirements and specifications herein. Vendors also are responsible for obtaining and complying with all <br /> Addenda and other changes that may be issued in connection with this RFP. <br /> If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within <br /> this RFP, those must be submitted as questions in accordance with the instructions in Section 2.4 <br /> PROPOSAL QUESTIONS. If the Orange County determines that any changes will be made as a result of <br /> the questions asked, then such decisions will be communicated in the form of an RFP addendum. <br /> 2.3 RFP SCHEDULE <br /> The table below shows the intended schedule for this RFP. Orange County will make every effort to adhere <br /> to this schedule. <br /> Event Responsibility Date and Time <br /> Issue RFP OC October 29, 2024 <br /> Hold Pre-Proposal Meeting/Site Visit OC November 12, 2024, at 1:30 pm <br /> Submit Written Questions Vendor November 13, 2024 <br /> Provide Response to Questions OC November 20, 2024 <br /> Submit Proposals Vendor November 27, 2024, at 2:00 pm <br /> Contract Award OC TBD <br /> Contract Effective Date OC TBD <br /> 2 <br />