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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: March 6, 2025 <br /> Action Agenda <br /> Item No. 8-g <br /> SUBJECT: Contract Amendment with Farragut Systems, Inc. for Land Records Computer <br /> Assisted Mass Appraisal (LR CAMA) System Conversion Project <br /> DEPARTMENT: Tax Administration <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Attachment 1. Original Contract Nancy Freeman, Tax Administrator, <br /> Attachment 2. Contract Amendment (919) 245-2735 <br /> PURPOSE: To: <br /> 1) Approve a contract amendment with Farragut Systems, Inc. for an addendum to the <br /> Orange County Land Records Computer Assisted Mass Appraisal (LR CAMA) system <br /> conversion project that provides additional support from Farragut to assist with data <br /> extraction and validation; and <br /> 2) Authorize the County Manager to execute the contract amendment, subject to final review <br /> by the County Attorney, and any subsequent amendments on behalf of the Board. <br /> BACKGROUND: On February 23, 2023, the County entered into a service contract with Farragut <br /> Systems, Inc. for conversion of the Land Records Computer Assisted Mass Appraisal (LR CAMA) <br /> system in the amount of $537,065 (Attachment 1). That original amount plus the additional cost <br /> for the proposed contract amendment exceeds the County Manager's contract services $90,000 <br /> threshold. <br /> Why is an amendment needed? <br /> The project has faced significant delays due to challenges with data quality from the County's <br /> legacy software system. While the project vendor, Farragut Systems, Inc., is aware of these <br /> issues, their own resources have also been delayed. This addendum represents Farragut's <br /> proposal to mitigate the delays without invoking the contractual "Delay" clause, which could have <br /> result in much more significant additional costs to the County. <br /> Specifically, the County requires assistance with the data extraction and validation process, which <br /> was originally outside of the original scope. The need for this support arose because the County's <br /> Tax Information Technology (IT) Systems Analyst is the sole individual available and qualified for <br /> the project data extraction tasks, and the problematic data from the legacy system has <br /> significantly hindered progress, delaying the project by at least two (2) years. Farragut has worked <br /> cooperatively to address these issues and, rather than enforcing penalty fees, has proposed <br /> additional support to assist with data extraction and validation. This assistance is expected to help <br /> prevent further delays and facilitate project completion. <br />