2025-047-E-Economic Dev-Hasena Farms-AG Economic Development Grant

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OCEDaedga 1-25 Procedures 1. Applicants will be referred to a common application link residing on both Orange County’s website and Orange County NC Cooperative Extension’s website, where they will complete and submit their application. Quarterly application deadlines are; September 30th, December 31st, March 31st, and June 30th by 5PM. The Subcommittee will meet soon after each quarterly deadline if applications have been submitted for that period. Grant cycle deadlines may be adjusted should program funding runout early during the fiscal year. Please check the Orange County Economic Development website for up-to-date information on the next available grant cycle. 2. County staff will provide completed applications to the Subcommittee for their review after the closing deadline and before the scheduled review meeting. 3. Quarterly review meetings will begin at the start of each funded fiscal year and will continue until funds are expended for that funding year. At its scheduled quarterly meetings, the Subcommittee will discuss the strengths and weaknesses of complete grant application(s) and decide whether or not to take action on the request, based on the information provided. All Applications must be complete, including a descriptive budget. Additional information may be provided if necessary to add clarity or better justification for how funds will be used. 4. The Subcommittee shall approve, deny, or defer and request additional information from the applicant based on the strengths and weakness of the application as reflected in the comprehensive scoring sheet (discussed and agreed-to by the Subcommittee). The Subcommittee may request an interview from an Applicant if greater detail is required to act on the application. Support staff will attend each meeting and document actions of the Subcommittee. 5. The applicant will be informed by email by County staff of the Subcommittee’s decision to deny, grant, grant with condition, or seek more information. . 6. Should the Subcommittee fully deny an application, the Subcommittee will not consider any applications from that applicant for at least six months. Should an applicant think that their application has been improperly denied, then the applicant may notify, in writing, the Subcommittee. The notice to the Subcommittee shall state why the applicant thinks the grant should be approved. The application shall then be given further consideration by the Subcommittee and its decision is final. 7. At its discretion, the Subcommittee may impose any additional terms to a grant request. 8. The Subcommittee may request alternative use for the funds from County management should an event or condition broadly impact agricultural operations in the County such that the intent, criteria, and schedule of funding be reconsidered to address that impact. 9. Applicants agree to utilize grant funds for their intended use unless having successfully presented a revised scope of work to the Subcommittee. Each venture receiving a grant must provide an expenditure report indicating how all funds were used and key milestones reached by the venture within 180 days of the receipt of the grant. An additional one-year expenditure report on jobs, sales and key milestones of the venture will be required within 365 days of receipt of the grant. This accounting will include a request for proof of expenditures made including copies of receipts and/or photos of the equipment or facility upgrades made. Any use of grant funds for non-intended uses must be justified by a revised scope of work pre-approved by the Subcommittee. This approval will occur through the completion and approval of the “Change of Use” form in the applicant’s Submittable Account. Deviation from this approach may result in activation of the “Clawback/Collections Policy” Docusign Envelope ID: 655ACAEF-B2E2-4E68-8246-7AC7415E1D2C