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16 . After recording the "Conservation Easement" in the Register of Deeds Office, the Grantee <br /> shall annually notify the landowner and conduct a monitoring visit to the property to ensure <br /> that the easement agreement is being upheld . If structures are permitted under the easement, <br /> the Grantee shall review plans and monitor construction for compliance with the plans . <br /> Grantee monitoring shall be completed in accordance with the Agency " Conservation <br /> Easement Monitoring Policy and Guidelines " and amendments thereto . The Grantee shall <br /> electronically complete and submit to the Agency the " Grantee Monitoring Report — Perpetual <br /> or Term Easement" to report its annual monitoring findings . The " Grantee Monitoring Report <br /> — Perpetual or Term Easement" is accessed through a portal at www.ncadfp .org . The first <br /> " Grantee Monitoring Report — Perpetual or Term Easement" is due by December 31 of the <br /> following calendar year after the " Conservation Easement" recording and annually thereafter. <br /> 17 . The Grantee shall complete all reports in a prescribed format, which the Agency shall provide . <br /> Reports and required documentation must be up-to-date for the Grantee to receive payments . <br /> 18 . All publicity and printed material regarding projects or activities supported in whole or in part <br /> by this shall contain the following language : "The project received support from the <br /> NCDA&CS ADFP Trust Fund . " The NCDA&CS ADFP Trust Fund logo (digital versions of <br /> which can be downloaded from the Agency website at www.ncadfp .org) shall be displayed in <br /> all the Grantee's publicity and printed materials relating to this grant . <br /> 19 . The Grantee will submit all reports and requested documents electronically unless instructed <br /> differently by Agency staff. <br /> i <br /> 20 . Noncompliance with Grantee duties will result in an immediate suspension of existing Agency <br /> grant funding . The Grantee shall be ineligible for further Agency grants until the <br /> noncompliance is corrected , and the Agency has acknowledged the correction and is in good I <br /> standing. <br /> The Agency shall use the following guidance in placing a Grantee in noncompliance : 3 <br /> I <br /> Frequency of Severn . cr ,�onse uen9 , , AllIle <br /> j <br /> Medium <br /> Adverse Actions eeLow Severity High Severity <br /> Severity <br /> High Frequency Medium ' Risk <br /> Medium Frequency Medium Risk <br /> Low Frequency Medium Risk Medium Risk <br /> Definitions : <br /> • High Frequency : Five or more times per reporting period <br /> • Medium Frequency : Three or four times per reporting period <br /> • Low Frequency : One or two times per reporting period <br /> • Low Severity : These adverse actions cause disruptions and delays to the division . <br /> 11 <br />