Agenda - 12-05-2005-9d5 - Laserfiche WebLink

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NOW, THEREFORE, the pazties agree to proceed as follows: A. Selection and coordination process, 1. The Town will prepare a Request for Proposals package including a budget, scope of services, and project timeline in coordination with the County planning staff. 2. The Request for Proposals will be released to consultant firms who may be interested in preparing the plan far a period of at least 30 days. 3. The Town and County will each appoint an elected official and Planning Board member as the Selection Committee to review proposals and recommend consultant to the Town. The appropriate planning and/or management staff members will serve as staff support for the Selection Committee. 4. A selection/negotiation period not to exceed 90 days at the close of which a contract for services will be shared with both elected boards for approval by the Town of Hillsborough. 5. The Town will appoint a Steering Committee to work with the consultant throughout the process. The Steering Committee will consist of not fewer than eight (8) members equally shared and appointed by both jurisdictions, based on recommendations and volunteer applications. The Committee shall be appointed and schedule an introductory meeting with the consultant no more than 30 days after the approval of the contract by the Town. The appropriate planning and/or management staff members will serve as staff support for the Steering Committee,. 6. The Steering Committee will establish regular meeting dates and times throughout the process, The Committee may cancel meetings if action or direction is not needed. 7. The Town will serve as the lead entity throughout the process for consultant contact, Committee contact, and administrative duties. 8. The Town will invoice the County for '/< of the costs from each consultant's bill up to the amount of $25,000 which represents the County's cost pazticipation in the process. 9, The Steering Committee will be responsible for keeping both elected boards up to date with the plan process in a manner agreed upon with each elected board. B. Timeline A Strategic Plan document, including recommendations and an implementation plan shall be presented by the consultant to the Steering Committee within twelve (12) months of the fast meeting of the Committee and consultant. This time may be extended in three (3) month increments with the prior approval by the Hillsborough Town Board of Commissioners and Orange County Board of Commissioners for that portion of the study azea not within the Town's jurisdiction, Upon presentation of the plan document, the Town and County will undertake the necessary processes to solicit comment on the plan and adopt the sections relevant to each jurisdiction. Concurrent with the adoption of the Strategic Plan, or portions thereof, will be an agreement between the Town and County that, at a minimum, delineates the limits of annexation and aeeas of County jurisdiction projected to serve as a buffer between the Town and outlying rural areas. _ Activity Deadline(no later than) Release of RFP October 14, 2005 Selection Committee Appointed November 15, 2005 Selection Committee recommends consultant December 12, 2005 First meeting of Steering Committee Tanuary 16, 2006 i,; _)OUlnl tlll. n91v1Ulil ~. Iilu Oi ~Ir4AiN 1 ~:~LtianIDS I `~~iV 31r{-(!C(v1R. L. 1( (il~!L (I:h ~.C ! Spa