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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 18, 2004 <br />Action Agen~a <br />Item No. ~-c __ <br />ECT: Bid Award: Mid-Size Tractor & Attachments for Recreation <br />DEPARTMENT: Purchasing/Recreation & Parks <br />PUBLIC HEARING: (Y/N) <br />No <br />ATTACHMENT(S): <br />Bid Tabulation <br />INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />Lori Taft, 245-2673 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding a bid to Byrd Tractor Co. of Burlington, North Carolina far a <br />mid-size tractor with hydrostatic drive and attachments to be used by Recreation & Parks, <br />BACKGROUND: On December 1, 2003, the BOCC approved a plan to purchase equipment <br />and vehicle for County departments for fiscal year 2003-04. The approved plan included <br />$39,600 far amid-size hydrostatic drive tractor and attachments, The tractor will be utilized for <br />multiple uses at both the County's parks and ball fields, The attachments will provide <br />capabilities that Recreation and Parks does not currently possess. The attachments identified <br />for purchase are: <br />• 4 in 1 bucket for handling material <br />detachable backhoe <br />• 72" rotary cutter for mowing <br />care aerator <br />• 2-3 cubic yard spreader/dresser for materials such as lime, fertilizer, soil, sand, etc. <br />The equipment proposed by the responsive low bidder is adiesel-fueled John Deere model, <br />The manufacturer indicates that the equipment can be operated on a biodiesel fuel mixture. <br />Specifications were developed and informal bid number 1375 was solicited. The bid call was <br />sent to seven potential bidders, and four bidders responded, Byrd Tractor of Burlington, NC <br />submitted the lowest bid that was responsive at a total delivered cost of $41,326. <br />FINANCIAL IMPACT: While the approved Equipment and Vehicles Capital Project Ordinance <br />includes $39,600 far the tractor and attachment purchase, there are sufficient funds realized <br />through savings from other equipment and vehicle purchases to cover the additional $1,726 <br />needed to meet the lowest bid, <br />