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29 <br /> year, but must meet no less than every other month. Meetings will be conducted in a hybrid <br /> format, at a physical location within the geographical confines of the CoC. Virtual <br /> attendance information and meeting materials will be publically posted on the CoC's website <br /> in advance of the meeting.At the direction of the Chair a regular meeting date may be <br /> changed by notifying members of the Leadership Team at least three (3) days prior to such <br /> meeting, provided that a majority of the members concur, by email or telephone poll or in a <br /> meeting of the whole, with the change. A special meeting of the Leadership Team may be <br /> called at any time by the Chair, or any two (2) members. Notice in writing or via email <br /> stating the purpose shall be sent to all members of the Leadership Team at least three (3) <br /> days prior to a specifically called meeting. <br /> SECTION 10. VOTING & QUORUM. In any proceeding in which voting by members is called <br /> for, each eligible member attending in person or virtuallyshall be entitled to one vote. A <br /> majority of the voting members of the Leadership Team shall constitute a quorum, and a <br /> quorum must be present for each vote. If a quorum is not present at a regular Leadership <br /> Team meeting, the meeting shall proceed and matters under consideration may be tabled <br /> to vote on at a later meeting or voted upon via email, subject to the discretion of the Chair. <br /> The Chair can also call for Leadership Team votes by email provided the vote is published <br /> on the meeting agenda and is sufficiently worded to enable the public to understand what is <br /> being deliberated, voted, or acted upon. The CoC voting decision rule shall be simple <br /> majority. <br /> SECTION 11. AVOIDING CONFLICT OF INTEREST & RECUSAL. 24 CFR 578.95(b) states <br /> "No Continuum of Care board member may participate in or influence discussions or <br /> resulting decisions concerning the award of a grant or other financial benefits to the <br /> organization that the member represents." Leadership Team members will complete and <br /> sign Conflict of Interest Information Form (APPENDIX 2) each year with updated <br /> information about organizations that they represent as an employee, donor, volunteer, <br /> member, board member, trustee, or any other affiliation. Leadership Team members will <br /> recuse themselves from discussions or decisions that could violate conflict of interest policy. <br /> Leadership Team members who represent an agency that has a financial interest in the <br /> discussion concerning the award of a grant or other financial benefit may be requested to <br /> provide program information in advance of the funding deliberations. The Chair may <br /> request clarification from Leadership Team members under Robert's Rule in order to assist <br /> in the expediting of business. <br /> SECTION 12. FUNDING APPLICATIONS. The Leadership Team reviews recommendations <br /> from the CoC Project Review Committee and the ESG Project Review Committee and votes <br /> to approve final funding recommendations, including the CoC Project Priority Listing and the <br /> ESG project funding recommendations. <br /> SECTION 13. TERMINATION. Any member may resign from the Leadership Team upon <br /> written notice to the Chair or Manager. Any member may be expelled by a two-thirds vote <br /> of the Leadership Team. An opportunity for written appeal of that decision to the Executive <br /> Committee will be afforded the member facing expulsion. <br /> SECTION 14. COMPENSATION. Leadership Team members are eligible for a stipend <br /> compensation, as Leadership Team activities contribute to CoC System Operations and <br /> Planning and compensation is an eligible expense for CoC Planning grant revenue. <br /> Leadership Team members who have lived experience of homelessness will be provided a <br /> Page 5 of 22 <br />