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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 18, 2004 <br />Action Agenda r <br />Item No. j -t- <br />SUBJECT: Bid Award: Multi-Family Recycling Truck for Recycling Operations <br />DEPARTMENT: Purchasirig & Solid Waste <br />Management <br />PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Tabulation <br />INFORMATION CONTACT: <br />Pam Janes, 245-2652 <br />Gayle Wilson, 968-2885 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding a bid to Carolina Environmental Systems of Kernersville, <br />North Carolina for one (1)multi-family recycling truck far recycling operations. <br />BACKGROUND: On January 1, 2003, Solid Waste Management began to perform multi-family <br />recycling throughout the County rather than contract it out. At that time, the County purchased <br />two multi-family recycling trucks. The trucks have six compartments that allow recyclables to be <br />sorted curbside. The items to be picked up by these trucks are: <br />• Clear Glass <br />• Newspaper <br />• Plastic <br />• Aluminum/Steel Cans <br />• Green Glass <br />• Brown Glass <br />Funds were allocated in this year's budget to purchase one additional truck. This truck will be <br />slightly different than the other two in that it provides driver controls on bath the driver and <br />passenger side of the vehicle, thereby allowing greater flexibility and operational efficiency. The <br />vehicle has a diesel engine, and staff understands that it will be able to operate on biodiesel <br />fuel. Mast County landfill and recycling trucks are operating on biodiesel now. <br />Fifteen vendors were solicited for Orange County Bid number 248. A pre-bid conference held <br />for this vehicle was attended by five vendors, of which four responded with bids. Pursuant to <br />the attached bid tabulation, Carolina Environmental Systems of Kernersville, North Carolina <br />submitted the lowest responsible bid that was responsive at a delivered cost of $143,589 for a <br />Labrie Top Select 1000-42 body mounted on a 2004 Crane Carrier t.ET2-26 cab and chassis. <br />Three of the bids received did not meet specifications and were considered non-responsive. All <br />three bid a collection body that was too tall to fit into the sorting facility when in the dump <br />