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GRANT AWARD <br />AGREEMENT <br />Page 2 <br /> D. VITA Grant Payment Terms: Payment of eligible expenses will be provided on a <br />reimbursement basis. An exception may be made to cover the cost of a major <br />purchase for technology and equipment, for example computer equipment. In <br />order to receive an advance payment for a major purchase, the invoice must be <br />accompanied by a formal estimate from the vendor and then the actual purchase <br />must be made within three days of the Grantee’s receipt of funds. If a major <br />equipment purchase is invoiced prior to actual purchase, a copy of the receipt for <br />the actual purchase must be submitted to RP immediately following the purchase, <br />the invoice must be accompanied by a formal estimate from the vendor and then <br />the actual purchase must be submitted to RP immediately following the purchase. <br />Purchases of computers may not exceed the IRS limit of $1,000 per computer. <br />All invoices require appropriate documentation of both cash and matching funds <br />expenses, including submission of copies of all receipts for reimbursement attached <br />to the invoice form (sample) provided by RP. All budget and narrative reporting forms <br />must be submitted in accordance with the attached timeline and using required <br />forms. Failure to submit required reports according to the due dates may be cause <br />for denial of any requested payment or reimbursement, for termination of this <br />contract and/or disqualification from participating in the VITA grant program now or in <br />future years. <br /> These grant funds are not eligible for sub-granting to other entities. Grantee will <br />maintain records of receipts and disbursements specific to this project, and it will make <br />such books and records available to RP or its representative upon request. Grantees <br />may invoice for expenses after the following conditions are met:1) the Grantee has <br />signed the contract provided by RP and returned two original copies of the signed <br />contract to RP; 2) a VITA project budget has been submitted and approved by RP; <br />3) a separate invoice and cover letter with appropriate documentation of expenses has <br />been submitted and approved; and 4) the Grantee has provided a signed W-9 form if RP <br />does not have an up-to-date W-9 form on file. <br />3. Payment Terms: Invoices and copies of all receipts must be sent to RP using one of the <br />following methods: 1) mail to RP Accounts Payable, Attention: Catherine Davis, 110 E <br />Geer Street, Durham NC 27701; or 2) submit through VERIFyle (preferred) 2023-2024 <br />workspace. The Corporation shall make payment to the named Grantee within 30 days <br />of an approved invoice, provided the grant funds have been released by the IRS. <br />Docusign Envelope ID: F964269C-88BE-4735-9967-9B34A5FE425C