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c. At least ten (10) days prior to the scheduled day of bid opening, notify certified MBEs of <br />potential contracting opportunities listed in the proposal. The notification will include the <br />following: <br />1. A description of the work for which the bid is being solicited. <br />2. The date, time and location where bids are to be submitted. <br />3. The name of the individual within the agency/institution who will be available <br />to answer questions about the project. <br />4. Where bid documents may be reviewed. <br />5. Any special requirements that may exist, such as insurance, licenses, bonds and <br />financial arrangements. <br />d. During the bidding process, comply with the contractor(s) requirements listed in the <br />proposal for minority participation. <br />e. Submit with the bid a description of that portion of the work to be executed by MBEs <br />expressed as a percentage of the total price. <br />f. Identify the MBEs the bidder intends to use on the contract, along with the dollar amount <br />of the work to be performed by each minority business. <br />g. Submit an affidavit that details the good faith efforts taken to procure minority business <br />participation. <br />h. Upon being named the apparent low bidder, the bidder shall provide the necessary <br />documentation as listed in the contract documents. Failure to comply with procedural <br />requirements as defined in contract documents may render that bid as non-responsive and <br />may result in rejection of the bid and award to the next lowest responsible and responsive <br />bidder. <br />i. Upon being named apparent low bidder, the bidder shall provide an affidavit that lists the <br />proportion of the work to be performed by MBEs. If the MBEs do not account for ten <br />percent (10%) of the contract price, the bidder must submit an affidavit that verifies <br />the bidder’s good faith efforts by certifying that it has undertaken at least five of the <br />following ten (10) steps: <br />1. Contacted minority businesses that reasonably could have been expected to <br />submit a quote and that were known to the contract or available on these State or <br />local government-maintained lists at least ten (10) days before the bid or proposal <br />date and notifying them of the nature and scope of the work to be performed. <br />2. Made the construction plans, specifications, and requirements available for review <br />by prospective minority businesses, or providing these documents to them at least <br />ten (10) days before the bid proposals are due. <br />3. Broke down or combined elements of work into economically feasible units to <br />facilitate minority participation. <br />4. Worked with minority trade, community, or contractor organizations identified by <br />the Office of Historical Underutilized Businesses and included in the bid <br />documents that provided assistance in recruitment of minority businesses. <br />5. Attended any prebid meetings scheduled by the public owner. <br />Docusign Envelope ID: 52FACC74-DA96-491B-B0B8-04AC3961737D