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24 <br /> • The Grantee is in "Green" status based on the ADFP Trust Fund Grantee Eligibility <br /> Classification system. This status requires all progress/budget reports,monitoring <br /> reports, audit reports, and other reporting documents to be current with the Agency. <br /> • The Grantee has followed the contractually obligated work schedule as detailed in the <br /> grant contract. If the Grantee fails to maintain the contractual agreement between <br /> NCDA&CS and the Grantee,NCDA&CS ADFPTF shall consider additional measures <br /> to ensure Grantee follows department policies and contract procedures. <br /> • The proposed conservation easement closing date shall be no less than 30 days before <br /> the contract end date. This timeline eliminates the risk of losing grant funds due to the <br /> contract's expiration. <br /> • All involved parties, including ADFPTF, Grantee, landowners, and all funding partners <br /> with a financial interest in the conservation easement,will confirm the closing date. <br /> • The closing check will be submitted to the closing attorney named in the grant contract, <br /> provided all required information provided by the Grantee is complete approved by <br /> ADFPTF and NCDA&CS legal staff. <br /> • If a contract is at risk of not being completed,NCDA&CS may provide alternatives to <br /> reduce that risk, including revisions of the holdback provisions or the payment delivery <br /> options for services rendered by contractual arrangement. <br /> 12. The Grantee shall also submit a final grant report after closing each agricultural conservation <br /> easement. In the final report,the Grantee shall provide all budget/progress reports,the final <br /> request for payment, and an accounting of the final match claimed by the Grantee to fulfill the <br /> match requirement mandated under N.C.G.S. 106-744(c1) (1). Grant contract budgeting and <br /> payments shall hold back 10%on all line items until ADFPTF receives all required reports and <br /> documentation. The full ADFPTF easement funding allocated for easement purchase may be <br /> submitted at closing,provided the closing attorney holds the 10% in escrow until all recorded <br /> documents and reports, including the recorded conservation easement, recorded survey, final <br /> title opinion signed by the closing attorney, final title policy,recorded subordination <br /> agreement(if applicable), signed HUD statement, and signed baseline documentation report, <br /> have been received and approved by NCDA&CS. The final report and all invoices are due <br /> within 20 working days(28 calendar days) following the closing and recording date of the <br /> conservation easement. If the Grantee fails to provide the final report and required supporting <br /> documentation within the required period,the Grantee may not receive reimbursement and <br /> shall be considered ineligible for reimbursement. <br /> 13. Grantees may request a lowering of the hold-back percentage provided the following criteria <br /> have been provided: <br /> • An official request to the Commissioner of Agriculture with reasoning why the 10% <br /> hold-back is an undue burden and a proposed revised hold-back percentage. <br /> • The Grantee has no record of infractions or late reports for ADFPTF within the last two <br /> years from the revised hold-back percentage request date. <br /> 9 <br />