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8 <br /> funding entity and the Office of the State Auditor,and availability of audit work papers in the possession <br /> of any auditor of any recipient of State funding. <br /> IX. Payment Provisions: <br /> The grantee shall provide the Agency with the appropriate reimbursement request(downloadable at <br /> www.ncadfp.org)and required documentation of performance and expenditures for associated grant <br /> reimbursement. Upon approval by the Agency, payment shall be made within 30 days. Ten percent <br /> (10%)of the total funds awarded under subsequent Contracts funded through this Agreement shall be <br /> retained by the Agency until both the final performance and financial reports are submitted by the <br /> Grantee and approved by the Agency.All payments are subject to the availability of funds. <br /> The Grantee shall expend funds in accordance with G.S. 143C-6-23 (fl)(f2)0). The Grantee shall <br /> account for any income earned,which may result from any funds awarded under this Agreement,on the <br /> Agency"Request for Reimbursement"form. Eligible uses of income earned are: <br /> a. Expanding the project or program. <br /> b. Continuing the project or program after grant ends; or <br /> c. Supporting other projects or programs that further the broad objectives of the grant program. <br /> If this Agreement is terminated prior to the original end date,the Grantee may submit a final Request for <br /> Payment form.All unexpended funds shall be returned by the Grantee to the Agency within 60 days of <br /> the Agreement termination date with a complete final financial report, accompanied by either a final <br /> invoice or a refund of any funds received but not expended. The Agency shall have no obligation to <br /> honor requests for payment based on expenditure reports submitted later than 60 days after termination <br /> or expiration of the Agreement period. <br /> Reimbursement requests shall be completed on a"Request for Reimbursement"form furnished to the <br /> Grantee by the Agency.All reimbursement forms must include support documentation,including but not <br /> limited to copies of invoices, individual time sheets and travel logs that have been signed by the <br /> employee and supervisor,salary registers or payrolls that include fringe benefits,hourly rates ofpay,and <br /> signature of the Grantee's responsible financial person,cancelled checks and lease agreements. See the <br /> Conservation Easement Contract Grantee Duties and Reporting Requirements document in the Scope of <br /> Work attachment in subsequent contracts for more details on payment provisions. <br /> Eligible expenditures for payment must be within the effective period noted in the Contracts. <br /> Reimbursement may not be considered prior to the submission and final execution of the Contracts. <br /> All travel reimbursement shall be made in accordance with the current State rates, at the time of the <br /> expenditure, and shall be made in accordance with the "State Budget Manual" <br /> https://www.osbm.ncl,,Ic luet/budeet-manual <br /> All matching funds,including in-kind and cash,must be spent concurrently with funds provided by the <br /> Agreement. Both types of matching funds expended shall be accounted for on the monthly certified <br /> invoices. <br /> Indirect costs are not allowable expenditures under this Agreement. <br /> NCDA&CS(State Funds Govt Contract)Rev.7/14;12/14;8/17;4/2022,9,2022 <br /> Page 4 of 8 <br /> V.5 2022 <br />