Agenda - 01-21-2025 ; 8-i - Contract Amendment with Vaco, LLC for Payroll Audit Services

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 21, 2025 Action Agenda Item No. 8-i SUBJECT: Contract Amendment with Vaco, LLC for Payroll Audit Services DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Original Contract Gary Donaldson, (919) 245-2453 Attachment 2. Contract Amendment PURPOSE: To: 1) Approve a contract amendment with Vaco, LLC for Payroll Audit Services; and 2) Authorize the County Manager to execute the contract amendment, subject to final review by the County Attorney. BACKGROUND: On July 15, 2024, the County entered a service contract with Vaco, LLC in the amount of $75,000 for financial reporting for federal and state grant awards and assistance with preparation of audit schedules. The attached contract amendment for an additional $35,000 for Payroll Audit Services exceeds the County's contract services threshold of$90,000 and therefore requires Board approval. As a best practice governments and businesses should conduct periodic payroll audits to ensure compliance, identify and correct any gaps, and revise policies and procedures as necessary. This payroll audit will include compliance with the County's documented policies and procedures. FINANCIAL IMPACT: Budget Amendment #3, which was approved at the Board's November 19, 2024, Business meeting, provided $35,000 in additional funding for this contract amendment. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 6: DIVERSE AND VIBRANT ECONOMY OBJECTIVE 6. Review and revise County policies and regulations to support business investment in Orange County. RECOMMENDATION(S): The Manager recommends that the Board: 1) Approve the contract amendment in the amount of$35,000 with Vaco, LLC for Payroll Audit Services; and 2) Authorize the County Manager to execute the contract amendment, subject to final review by the County Attorney.