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<br />Agreement ID # 13096 17 <br />Project partners cannot exceed the Department’s rates in effect for the time period in <br />which the work is performed. <br />BILLING THE DEPARTMENT <br />▪ PROCEDURE <br />The County may bill the Department for eligible Project costs in accordance with the <br />Department’s guidelines and procedures. Proper supporting documentation shall <br />accompany each invoice as may be required by the Department. By submittal of each <br />invoice, the County certifies that it has adhered to all applicable state and federal laws <br />and regulations as set forth in this Agreement. <br />Along with each invoice, the County is responsible for submitting the FFATA Subrecipient <br />Information Form, which is available at <br />https://connect.ncdot.gov/municipalities/Funding/Pages/default.aspx . <br />▪ INTERNAL APPROVALS <br />Reimbursement to the County shall be made upon approval of the invoice by the <br />Department’s Financial Management Division. <br />▪ TIMELY SUBMITTAL OF INVOICES <br />The County may invoice the Department monthly for work accomplished, but no less than <br />once every six (6) months to keep the Project funds active and available. If the County is <br />unable to invoice the Department, then they must provide an explanation. Failure to <br />submit invoices or explanation may result in de-obligation of funds. <br />▪ FINAL INVOICE <br />All invoices associated with the Project must be submitted within six (6) months of the <br />completion of construction and acceptance of the Project to be eligible for reimbursement <br />by the Department. Any invoices submitted after this time will not be eligible for <br />reimbursement. <br />Docusign Envelope ID: 0E38C765-2C74-4C4A-9A16-40FFB7FB8521