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OCEDaedga 11-24 <br /> <br />in-person, virtual, or telephonic. <br />• The Subcommittee will meet quarterly (if funds are available) to review applications and also as <br />required to conduct follow-up or general business. <br />• Support will be provided by staff from the Orange County Economic Development Office and Orange <br />County NC Cooperative Extension Service <br /> <br /> <br /> Procedures <br /> <br />1. Applicants will be referred to a common application link residing on both Orange County’s website <br />and Orange County NC Cooperative Extension’s website, where they will complete and submit their <br />application. Quarterly application deadlines are; September 30th, December 31st, March 31st, and <br />June 30th by 5PM The Subcommittee will meet soon after each quarterly deadline if applications <br />have been submitted for that period. Grant cycle deadlines may be adjusted should program funding <br />runout early during the fiscal year. Please check the Orange County Economic Development website <br />for up-to-date information on the next available grant cycle. <br /> <br />2. County staff will provide completed applications to the Subcommittee for their review after the <br />closing deadline and before the scheduled review meeting. <br /> <br />3. Quarterly review meetings will begin at the start of each funded fiscal year and will continue until <br />funds are expended for that funding year. At its scheduled quarterly meetings, the Subcommittee <br />will discuss the strengths and weaknesses of complete grant application(s) and decide whether or <br />not to take action on the request, based on the information provided. All Applications must be <br />complete, including a descriptive budget. Additional information may be provided if necessary to <br />add clarity or better justification for how funds will be used. <br /> <br />4. The Subcommittee shall approve, deny, or defer and request additional information from the <br />applicant based on the strengths and weakness of the application as reflected in the comprehensive <br />scoring sheet (discussed and agreed-to by the Subcommittee). The Subcommittee may request an <br />interview from an Applicant if greater detail is required to act on the application. Support staff will <br />attend each meeting and document actions of the Subcommittee. <br /> <br />5. The applicant will be informed in writing by County staff of the Subcommittee’s decision to deny, <br />grant, grant with condition, or seek more information. If the Subcommittee denies a grant request, <br />it shall provide a copy of the score sheet to the applicant. <br /> <br />6. Should the Subcommittee fully deny an application, the Subcommittee will not consider any <br />applications from that applicant for at least six months. Should an applicant think that their <br />application has been improperly denied, then the applicant may notify, in writing, the <br />Subcommittee. The notice to the Subcommittee shall state why the applicant thinks the grant <br />should be approved. The application shall then be given further consideration by the Subcommittee <br />and its decision is final. <br /> <br />7. At its discretion, the Subcommittee may impose any additional terms to a grant request. <br /> <br />8. The Subcommittee may request alternative use for the funds from County management should an <br />event or condition broadly impact agricultural operations in the County such that the intent, criteria, <br />and schedule of funding be reconsidered to address that impact. <br />Docusign Envelope ID: BDA72DB8-925B-4B2B-8984-9D9FB77078C7