Agenda - 12-10-2024; 8-h - Award of Professional Services Agreement for County Trails Plan

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17 IBMTechnical Approach _ Technical Approach We recommend hosting three workshops over the duration of the Task 4:Priority Trail Corridors—Site Assessment and Cost master plan.The first workshop would be a Vision and Launch Estimate(2 months) Technical Approach to the effort,the second a review of the proposed trail system to collect feedback,and a third workshop would be a presentation Scope: to solicit support. Our fee and scope include one(1).The The team will perform Site Visits at potential trail corridors to Gensler and their consultants(the team)will work alongside Task 1:Community Outreach&Public Engagement additional workshops are covered in our proposed additional assess the opportunities and challenges associated with the the Department of Environment,Agriculture,Parks,and (concurrentwith Trails Master Plan schedule) services. We also recommend that Orange County host a most likely trail connections and corridors for connecting areas Recreation for Orange County,North Carolina to develop webpage on the county website for the project. of Orange County through a trail system.The team will perform a Trails Plan.By engaging the public and working with the Scope: these visits over the course of one week and will limit the total Project Steering Committee,the team will produce a user- The team will begin the project with a kickoff meeting to review number of visits based on the number that can be completed friend) graphically pleasing document,that reflects the the scope,schedule,and begin planning the public engagement Task 2:Project Steering Committee&Reporting y g p y p g p g P g (4 times during the project) during normal working hours.The team will identify potential vison and goals collected through this process. The Map will effort.The team will research and review the Orange County land acquisition and right-of-way needs for the corridors contain a future trails map,and locations of trail creation as previously collected public engagement response data and identified.The team will also provide a cost estimate limited to well as connectivityrecommendations that reflect the Ion develop a public engagement strate The public engagement Scope: g p to aThe team will establish and lead regular meetings with the the general information collected. range vision for the County. should be concurrent with the development of the master p an and offer multiple opportunities for public feedback. Our Project Steering Committee to review and get feedback on with Deliverables: with ort t and to blget support wcoordination r liv ct d rojeeeaes a We believe that the best projects are the result of collaboration proposed fee includes one(1)workshop and content for a public pDocumentation of site visits with photographs and written and co-creation with a wide varietyof affected stakeholders. We facing web a e hosted b Orange Count including an online other County departments.We anticipate meeting three(3) g p g y g y g times with the Project Steering Committee and one(1)meeting narratives of conditions to be included in the Trails Master Plan recognize the value of building on previous County outreach feedback form to posted content. report efforts especially in the areas of climate,strategic planning, with the Orange County Board of County Commissioners to Assessment of feasibility housing,transportation,and land use. Our public engagement Deliverables: present the draft Trails master plan. Gensler cost estimate limited to ROM lab and our process is grounded in social equity. Summary and synthesis of recent County outreach efforts Identification of opportunities and challenges to trail Project website content includingFAQs about the project and Deliverables: f Agendas and presentations for three(3)meetings with the implementation Through our process,our team will develop acommunity- any other presentations created for the project supported plan that can be successfully implemented through Public engagement strategy including a road map,list of Project Steering Committee We recommend additional efforts for future scope to include other plans and programmatic strategies and operations. stakeholders the Count's various environmental,recreational,financial,and identified stakeholders,and recommendations for reaching Presentation for one(1)meeting with the Orange County y g Board of County Commissioners identifying grant sources. • Database of key contacts Task 5:Orange County Trails Plan(2 months) Synopsis of engagement efforts to be featured in the Trails plan We recommend additional meetings monthly if the project extends beyond the proposed schedule of five(S)months.The team proposes a fee of$3,000 for each additional meeting Scope: beyond the total number identified in Task 2. The team will synthesize all the collected information and make recommendations for trail development and connections in a Task 3:GIS Mapping and Analysis(1 month) composite GIS map and report.These initial recommendations will be documented in a report and reviewed with the Project Scope: Steering Committee for alignment with the goals and vision The team will review all the provided GIS information and collected through public engagement and direction from perform a mapping analysis that will form the basis for Department of Environment,Agriculture,Parks,and Recreation -, recommendations for developing connections,improving existing for Orange County. a trails,and establishing new trail corridors and connections.The team will consider the current and planned future parks and open Deliverables: space plans and projects looking for connectivity opportunities. Draft Trails Master Plan with introduction,overview of existing conditions and current trail systems,recommendations for a A The team will consider existing conditions,existing trail networks, trail system,and an implementation strategy current and future land use,and provide a composite map Report outlining process,vision,goals,and recommendations showing potential trail corridors. for implementation • We recommend additional public engagement and alignment _ - Deliverables: GIS mapping product with prioritized trails with BOCC feedback be finalized into a Final Trails Master Plan �• f over one additional month of work,extending the schedule from Develop a criteria for evaluation of trail routes five(5)months to six(6)months. Gensler 1 12 Gensler 1 13