Agenda - 12-02-2024; 6-a - Orange County Global Agreement for Capital

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88 All Reimbursement Requests shall be based on actual expenses incurred as recorded in the financial system. (4) In special circumstances where an advance payment may be required, Reimbursement Requests must be submitted using the Reimbursement Request Template and with a justification for the advance payment request. Advance payments received by the Implementing Party must be disbursed within 72 hours of receipt from GoTriangle. (5) Any work for which an Implementing Party receives reimbursement must be performed by June 30 of that fiscal year. (6) Reimbursement Requests for expenses incurred as of June 30 shall be submitted by August 10 or date determined by the Tax District Administrator for the fiscal year in which the work was done. (7) Further, the Implementing Party shall: (a) Ensure that Orange Transit funds provided by GoTriangle are not misappropriated or misdirected to any other account, need, project, or line item, other than as listed in Exhibit A. The Implementing Party shall have an obligation to return any reimbursed or advanced payments that were misappropriated or expended outside the approved Project(s) listed in Exhibit A. (b) Monitor award activities, to include sub-awards, to provide reasonable assurance that funds are spent in compliance with applicable requirements. Responsibilities include accounting for receipts and expenditures, cash management, maintaining adequate financial records, and refunding disallowed expenditures. (c) Maintain a financial management system adequate for monitoring the accumulation of costs. (8) The Implementing Party agrees to coordinate with the municipality as it relates to transit service that enters the local municipal area. These coordination efforts should include discussions as it relates to, but are not limited to, passenger amenities, maintenance and upkeep of passenger amenities, public engagement and advertisement in relation to the new/enhanced services, etc. These coordination efforts shall occur prior to the execution of the Implementation Elements identified in Exhibit A. B. Responsibilities of GoTriangle. (1) GoTriangle, as administrator of the Triangle Tax District, shall have the responsibilities and duties as set forth in the Governance ILA, including appropriating funds from the FY2025 Triangle Tax District Capital Ordinance in accordance with the Governance ILA. The specific appropriation and approved Project budgets are further detailed in Exhibit A and in the FY2025 Orange County Transit Annual Work Program. 4 Global Operating Agreement for Transit Capital Infrastructure Orange County, FY2025 Contract#YY-XXX